Hangzhou Tianyuan Building Co., Ltd.

 

 

Recruit Mark letter

 

 

 

 

Project Name: Procurement Project for Work Footwear for Hangzhou Tianyuan Building Co., Ltd. and its Subsidiary Zhihui Hotel Branch

 

Tenderer: Hangzhou Tianyuan Building Co., Ltd.

August 2023

 

 

 

   Chapter One   Tender and Procurement Notice

 

Hereby regarding Hangzhou Tianyuan Building Co., Ltd. and its affiliated Zhihui Hotel Branch.   Work footwear   The procurement project is being publicly tendered. Qualified bidders are welcome to submit their bids. ：

  1、 Tendering Entity: Hangzhou Tianyuan Building Co., Ltd.

  2 Overview of the Quotation Request Project:

(1) Project Name: Hangzhou Tianyuan Building Co., Ltd. and its affiliated Zhihui Hotel Branch Work footwear Procurement

(2) Address: No. 2 Qianchao Road, Shangcheng District, Hangzhou City

  3 Qualification requirements:

  (1) Bidders must be registered within the territory of the People’s Republic of China and be independent legal entities or other organizations capable of independently assuming civil liabilities and possessing the capacity to supply goods (provide a copy of their business license).

  (2) Different entities whose legal representatives are the same person or that have controlling or management relationships with each other shall not bid for the same procurement project.

  (3) The supplier database complies with, acknowledges, and undertakes to fulfill all the requirements set forth in this Letter of Invitation; the goods and services provided must be lawful within the territory of China.

  (4) The bidder has undertaken no fewer than one hotel project since January 1, 2019. (Including hotels of four- and five-star rating or higher, or hotels of equivalent standards managed by internationally renowned hotel management groups—proof of management contract or certification from the hotel management company is required) or well-known enterprises and institutions. Supporting documentation ( A copy of the contract stamped with the bidder’s official seal. ).

Note: The hotels of comparable档次 managed by internationally renowned hotel groups referred to in this project are the following brands:

1 ) Marriott Group (JW Marriott, Ritz-Carlton, Marriott, Westin, Sheraton, W Hotels, etc.)

2 InterContinental Hotels Group (InterContinental, Crowne Plaza, Holiday Inn, Indigo, etc.)

3 ) Hyatt Group (Hyatt, Grand Hyatt, Park Hyatt, Alila, etc.)

4 ) Accor Group (Sofitel, Pullman, Swissôtel, etc.)

5 Shangri-La Group

6 ) Banyan Tree Group (Banyan Tree, Capella Hotels & Resorts, etc.)

7 ) Wyndham Group (Wyndham Grand, Wyndham, Howard Johnson, Ramada, etc.)

8 Kempinski, Four Seasons, Aman, and others.

  (5) This project does not accept bids submitted by consortia.

4 Procurement details: See the tender letter for specifics.

5 Contract Performance Security: Three thousand yuan ( Pay separately to Hangzhou Tianyuan Building Co., Ltd. and the Intellectual Hotel Branch of Hangzhou Tianyuan Building Co., Ltd., as stipulated in the contract. )

6 Procurement method: Open tendering

7 Service period: Two years, The contract for this project shall be terminated if the parent group of Party A engages in centralized procurement at the time of contract signing.

8、 Registration Method and Deadline

(1) Time: 2023 8 Moon 14 Day - 2023 8 Moon 17 day

(2) Location: Procurement Department, Tianyuan Building, No. 2 Qianchao Road, Shangcheng District, Hangzhou City

(3) Method: Obtain on-site or via email at: 1195673256@qq.com; (Please be sure to include the contact person’s name, phone number, and email address in your email.)

9 Transaction Principle: Comprehensive Scoring Method

10、 Contact information:

Contact: Procurement Department, Hangzhou Tianyuan Building Co., Ltd.

Phone: 0571-88111111

 

Chapter Two   Tender Requirements

I. Name of the Tendering Entity: Hangzhou Tianyuan Building Co., Ltd.

II. Instructions for Bidders

      1 Project Name: Procurement of Work Footwear for Hangzhou Tianyuan Building Co., Ltd. and its Subsidiary Zhihui Hotel Branch

      2、 Bidder Qualification:

  (1) Bidders must be registered within the territory of the People’s Republic of China and be independent legal entities or other organizations capable of independently assuming civil liabilities and possessing the capacity to supply goods (provide a copy of their business license).

  (2) Different entities whose legal representatives are the same person or that have controlling or management relationships with each other shall not bid for the same procurement project.

  (3) The supplier database complies with, acknowledges, and undertakes to fulfill all the requirements set forth in this Letter of Invitation; the goods and services provided must be lawful within the territory of China.

  (4) The bidder has undertaken no fewer than one hotel project since January 1, 2019. (Including hotels of four- and five-star rating or higher, or hotels of equivalent standards managed by internationally renowned hotel management groups—proof of management contract or certification from the hotel management company is required) or well-known enterprises and institutions. Supporting documentation ( A copy of the contract stamped with the bidder’s official seal. ).

Note: The hotels of comparable档次 managed by internationally renowned hotel groups referred to in this project are the following brands:

1 ) Marriott Group (JW Marriott, Ritz-Carlton, Marriott, Westin, Sheraton, W Hotels, etc.)

2 InterContinental Hotels Group (InterContinental, Crowne Plaza, Holiday Inn, Indigo, etc.)

3 ) Hyatt Group (Hyatt, Grand Hyatt, Park Hyatt, Alila, etc.)

4 ) Accor Group (Sofitel, Pullman, Swissôtel, etc.)

5 Shangri-La Group

6 ) Banyan Tree Group (Banyan Tree, Capella Hotels & Resorts, etc.)

7 ) Wyndham Group (Wyndham Grand, Wyndham, Howard Johnson, Ramada, etc.)

8 Kempinski, Four Seasons, Aman, and others.

   (5) This project does not accept bids submitted by consortia.

    3 Submission of Bidding Documents: 1 original and 2 copies. ( Each page must be stamped with the official seal. ). Please affix the official seal of your organization to the tender letter, quotation, bidder qualification certificates, commitment letter, contact information, and other relevant documents. Seal them in a tightly closed package and apply a seal across the seam of the package.

    4、 Bidding Location: Procurement Department, Hangzhou Tianyuan Building, No. 2 Qianchao Road, Shangcheng District, Hangzhou City

        Bid deadline: 12:00 on August 25, 2023.

    5 Performance bond: 3,000 yuan ( Pay separately to Hangzhou Tianyuan Building Co., Ltd. and the Intellectual Hotel Branch of Hangzhou Tianyuan Building Co., Ltd., as stipulated in the contract. )

6 Service period: Two years, The contract for this project shall be terminated if the parent group of Party A engages in centralized procurement at the time of contract signing.

7 At the bid opening, bidders must provide product samples listed on the product catalog for the tendering party to use in scoring.

 

 

III. Procurement Content:

Serial number	Product Name	Specifications		Unit	Unit price including tax (RMB)	Do you need a sample?
1	Men's cloth shoes			Double		Yes
2	Women's cloth shoes			Double		Yes
3	Men's leather shoes			Double		Yes
4	Women's leather shoes			Double		Yes
5	Electrical safety shoes			Double		Yes
6	Kitchen worker shoes			Double		Yes
Total			Uppercase:                     Renminbi   Lowercase: ￥                   (Yuan)

  

Note: Please affix the official company seal on the quotation form; otherwise, it will be considered invalid. 。

 

 

IV. Service Commitment Table

	Content	Bidder’s Commitments and Statements	Note
Promise One	Value-Added Tax Invoice Tax Rate		This is required.
Commitment Two	Delivery time and on-time delivery rate for ad-hoc order requests to hotels		This is required.
Commitment Three	After-sales service requirements
Commitment Four	Delivery time and location		This is required.

 

Note: Please affix the official seal on the Service Commitment Form; otherwise, it will be considered invalid. 。

 

 

Power of Attorney

Hangzhou Tianyuan Building Co., Ltd. ：

We hereby appoint our company.           Mr./Ms. (whose position at our company is:                 , Contact phone number:            Mobile phone:           Fax:           ), representing our company’s full authority to handle this. Your company Work footwear Procurement Project With regard to all matters related to the inquiry, should a deal be reached, I will have full authority to sign the relevant contract on behalf of our company. And is responsible for handling matters such as contract performance.

Hereby notified.

Copy of the second-generation ID card of the legal representative:

 

A copy of the second-generation ID card of the authorized agent. ：

 

  Supplier Name (Official Seal):

Date ：   Year Month Day

 

Request for Quotation – Supplier Quotation Documents

Hangzhou Tianyuan Building Co., Ltd. ：

Quotation Summary Table

Project Name	Bid price
Work Footwear Procurement Project	Renminbi:

 

       Note: The quotation includes applicable taxes and fees.

Supplier Name (Official Seal):

                                                  Date: Year Month Day

 

 

Attachment: Contract Main terms

 

Party A (Buyer):   Hangzhou Tianyuan Building Co., Ltd.

Party B (Seller):                        

Party A and Party B, in accordance with the provisions of the Civil Code of the People’s Republic of China and relevant laws and regulations, and guided by the principles of good faith cooperation and mutual agreement, hereby reach the following agreement:

1 Product variety, specifications, quantity, and price

Party B with Offered at a preferential price for use by Party A in hotels. Work footwear Product, specific Product model and Price Wait See the attachment. The prices in the attachment. Already Includes taxes, shipping fees, and packaging fees. Loading and unloading fees, insurance fees and all other expenses related to this contract.

2 Product quality

2.1 All products must comply with National standards, industry standards, or standards stipulated in the contract, Compliant In accordance with relevant health regulations and standards, if the goods require quality certification or inspection and quarantine, Party B must truthfully provide the product’s certificate of conformity, laboratory test reports, or detailed batch numbers of the goods. If the quality of the goods fails to meet the agreed-upon requirements, upon request by Party A, Party B shall promptly arrange for returns or exchanges. If, after exchange, the goods still fail to meet the required standards, Party A shall have the right to replace the supplier and require Party B to bear all costs incurred as a result.

2.2 Party A may, at any time, conduct random inspections of the sources of goods supplied by Party B, the manufacturers’ production facilities, and Party B’s distribution locations. In the event of a dispute over quality between the two parties, the opinions issued by inspection and quarantine authorities such as the Hangzhou Quality Inspection Station or the Health and Epidemic Prevention Station shall serve as the standard for resolution.

2.3 With regard to the goods delivered by Party B, Party B shall bear all product liability arising from defects in the goods. Party B shall assume full responsibility for all losses resulting from product liability, including any applicable litigation costs, attorney fees, necessary repair expenses, and recall costs. At the same time, Party B shall obtain adequate relevant liability insurance coverage.

3 ．Price and Payment Methods

3.1 The product prices stipulated in this contract include all costs associated with delivering the goods to the location designated by Party A, including taxes and fees, packaging costs, transportation costs, loading and unloading charges, insurance premiums, and all other expenses related to this contract. During the term of cooperation, the product prices specified in this contract shall remain unchanged and will not be affected by fluctuations in market prices or adjustments to tax rates, among other factors.

3.2 Both parties on 10th to 15th of the month following supply Verify last month's payment for goods. Party B shall provide Party A with a reconciliation statement and supporting documentation (including, but not limited to, shipping bills, inbound delivery notes, etc.) no later than the 5th day of the month following the month of delivery for Party A’s confirmation. The parties agree that Party A will pay Party B the goods payment in the fourth month starting from the month in which the payment obligation arises. For example: Payment for goods delivered in January of the current year will be made in April of the same year; payment for goods delivered in February of the current year will be made in May of the same year, and so forth. After the reconciliation is confirmed to be accurate, Party B shall issue to Party A a special value-added tax invoice that meets the requirements (tax rate: 13%). Party A shall, based on the invoice provided by Party B and the documents confirmed by both parties, make payment in the fourth month starting from the month in which the goods payment was incurred. Transfer or online banking The payment for the goods shall be made to Party B in the manner specified below. If Party B fails to reconcile accounts on time or fails to provide invoices as required, Party A shall have the right to refuse payment for that item without this constituting a breach of contract. Party B agrees that if Party B violates the provisions of this contract, Party A shall have the right to directly deduct from the payments not yet made to Party B the corresponding compensation, liquidated damages, and other amounts. If the deduction is insufficient, Party B shall make additional compensation accordingly. 。

3.3 In the event that Party B commits a unilateral breach of contract or encounters other special circumstances involving contractual disputes, the payment deadline shall be postponed by three months from the originally agreed-upon payment date.

4 Packaging and Shipping

Party B shall provide packaging and transportation methods suitable for the products under this contract. The costs of packaging and transportation shall be borne by Party B. Furthermore, Party B shall assume the risks associated with the goods in transit under this contract (whether Party B transports the goods personally or entrusts a third party to do so).

5 Delivery method, location, and deadline

    5.1 Delivery Method and Location: Delivery to the doorstep. Party B shall be responsible for delivering the goods to the location specified in Party A’s order or to the receiving location designated by Party A. If equipment installation or service provision is required, the time when Party A approves the delivery as satisfactory shall be deemed the point at which delivery is considered complete. If Party B determines that the delivered goods will be delayed or that the quality of the delivered goods does not meet the contractual requirements, it shall promptly notify Party A without any delay, enabling Party A to make an appropriate decision. Should Party A discover obvious defects or damage caused during transportation at the time of delivery, Party A shall have the right to refuse acceptance on the spot. However, even if Party A accepts goods that are delayed or defective, such acceptance shall not be construed as a waiver of Party A’s rights to return the goods, request an exchange, or file a claim.

5.2 Delivery Time: The standard delivery time is within two business days of receiving Party A’s order request, or as specified in the order. All orders, transactions, and delivery requirements, as well as any amendments or supplements thereto, must be documented in writing. Party B shall deliver the goods according to the requirements set forth in Party A’s order. In the event of an urgent, last-minute request from Party A, Party B shall respond immediately ( 3 Deliver the required goods to the designated location within the specified time frame without disrupting Party A’s normal operations.

6 Acceptance

6.1 Upon arrival of the goods, Party A shall inspect and accept them according to the contents of the order. The specifications and models of the products shall be subject to the requirements specified in the order.

6.2 After the goods arrive at Party A’s receiving location, Party A shall dispatch personnel to take samples for inspection and sign or stamp the delivery note to acknowledge receipt. However, even if the sampled goods pass inspection, it does not mean that all the goods are qualified. Should any nonconforming products be discovered during actual use, Party A retains the right to return or exchange such items. All legal liabilities and financial compensation arising from product quality issues shall be borne by Party B.

7 After-sales and Other Services

7.1 If, during the course of use, the product develops quality issues or fails to meet the required performance standards, Party A may request Party B to provide a return or exchange, provided that such return or exchange does not disrupt Party A’s normal business operations. The products provided by Party B in exchange must be brand-new and conform to the product quality standards. Both parties shall keep detailed records of all returns and exchanges for future reconciliation and accounting purposes.

7.2 Party B shall bear full responsibility for any defects that may appear in the products. Party A has the right to choose among the following options: request Party B to re-deliver a defect-free product; request Party B to repair the defective product; repair the defective product itself; or request Party B to provide a reasonable price reduction. The exercise of these rights by Party A shall not affect any other statutory rights that Party A may possess. Party B shall bear all necessary expenses arising from the delivery of goods with defects. In emergency situations (to prevent disruption of production and operations), Party A has the right to decide to repair the product defects itself or procure an identical product elsewhere, with the associated costs borne by Party B. Party B shall bear all costs and risks associated with the return of defective products.

7.3 Under the condition of year-round supply, both parties shall provide each other with valid contact persons and telephone numbers. In case of any changes, Party B shall promptly and proactively notify Party A. For each order batch, Party B shall designate a specific person to be responsible for tracking and delivering the goods; the delivery personnel shall comply with Party A’s relevant rules and regulations. If special circumstances require arranging additional personnel to track and deliver the goods, both parties shall promptly prepare and maintain records of the handover of delivery information.

7.4 Other Agreements                    /                  。  

8 Performance bond

Within 15 working days after the contract is signed, Party B shall make the payment. 3,000 (three thousand) yuan The performance bond serves as security for Party B’s fulfillment of its obligations under this Contract. If Party B breaches the terms of this Contract, Party A shall be entitled not to return the performance bond or directly deduct from it the relevant expenses (including, but not limited to, liquidated damages and compensation). Any shortfall in covering such losses shall be made up by Party B. If Party B has not committed any breach of contract, upon termination or rescission of this Contract, after both parties have fully performed all rights and obligations arising from this Contract and completed the written handover procedures, Party A shall refund the performance bond in a lump sum without paying any interest.

9 . Default and Termination

9.1 If Party B fails to deliver the products to the location designated by Party A within the time and quantity stipulated in the contract, Party B shall pay Party A an amount equivalent to the total price of the goods involved in each instance of delay. 50 A penalty of % shall be imposed. If Party B fails to deliver on time more than three times within consecutive three months, in addition to the aforementioned penalty, Party A shall also have the right to unilaterally terminate this contract.

9.2 If the goods provided by Party B do not meet the national standards, industry standards, or the standards stipulated in the contract, Party B shall pay an amount equivalent to the total price of the goods with quality defects for each occurrence. 100 If the products provided by Party B exhibit quality issues twice within one month or four times within three months, in addition to the aforementioned liquidated damages, Party A shall also have the right to unilaterally terminate this contract and require Party B to assume liability for compensation.

9.3 Party B shall not unilaterally terminate the supply of goods during the supply process. If Party B needs to terminate the supply due to its own reasons, it must submit a written application to Party A one month in advance. Upon obtaining Party A’s written consent, Party B undertakes to continue supplying goods according to the contract terms for one month starting from the day following Party A’s written approval; otherwise, Party B shall bear the responsibility. 3000 If Party B fails to pay the default penalty in RMB, and such failure causes losses to Party A, Party B shall also compensate for all such losses.

9.4 Party B shall ensure that the products delivered to Party A do not infringe upon the intellectual property rights or other legitimate rights and interests of Party A or any third party. Party B shall indemnify Party A for any losses incurred as a result of infringement claims brought by third parties (including, but not limited to, compensation or damages paid to third parties, fines, litigation costs, and attorney fees). If Party A or its customers are required to cease production, operation, or supply due to the use of products delivered by Party B that infringe upon the intellectual property rights of a third party, Party A shall not be required to pay for the infringing batch of products, and any payments already made by Party B shall be fully refunded. At the same time, Party B shall bear all losses suffered by Party A as a result and may only resume supplying products after obtaining authorization from the owner of the intellectual property rights to use such rights.

9.5 If Party B commits any act in violation of the provisions of this contract, Party A shall have the right to unilaterally terminate this contract and require Party B to compensate for all losses incurred by Party A as a result (including, but not limited to, actual losses, attorney fees, appraisal fees, litigation costs, and other expenses incurred by Party A in safeguarding its legitimate rights and interests).

10 Force Majeure

If either party is unable to perform the contract due to an unforeseeable, unavoidable, and insurmountable force majeure event, it shall promptly notify the other party and take appropriate measures to prevent further escalation of losses. In the event of force majeure, the parties may, through friendly consultation, agree to postpone performance, perform the contract in part, or terminate the contract, and may, depending on the specific circumstances, be exempted from corresponding liabilities.

11 Notification

All notices that one party is required to give to the other party under this contract, as well as all document exchanges between the parties and any notices and requests related to this contract, must be in writing and may be delivered by fax or express courier.

12 Dispute Resolution

Any disputes arising during the performance of this contract shall be resolved through consultation between the two parties. If no agreement can be reached through consultation or mediation, either party shall have the right to submit the matter to... Party A's location The People's Court files a lawsuit.

13 Other Agreements

13.1 With respect to the information obtained by Party B from Party A, as long as such information is neither public nor obtained by Party B from other lawful sources, Party B shall remain bound by a duty of confidentiality throughout the duration of the cooperative relationship between Party A and Party B, as well as after the termination of such relationship. Party B may not disclose this information to third parties or retain it for its own use.

13.2 Party B is strictly prohibited from bribing, offering kickbacks, or giving cash gifts to Party A’s employees or agents. Party B is also strictly prohibited from providing any illegal benefits or advantages to any third party in the name of Party A. In the event that any of the above situations occurs, Party A may impose a penalty on Party B based on the higher of the following amounts.

1. Five times the value of the bribe, kickback, or cash gift;

b 500,000 RMB;

In addition, Party A shall have the right to immediately terminate the business relationship with Party B, cancel all orders, terminate this contract, return all existing inventory, and receive a full refund.

13.3 It has been confirmed that the delivery addresses of both parties are as follows. Notices under this contract shall be deemed to have been delivered when sent to the addresses listed below. If either party changes any relevant information, it shall promptly notify the other party in writing (including via email):

Party A: Hangzhou Tianyuan Building Co., Ltd.

Address: Nos. 2, 4, and 6 Qianchao Road, Shangcheng District, Hangzhou City, Zhejiang Province

Phone: 0571-88111111

 

Party B:

Unit address:

Phone:

Contact:

Contact phone number:

14 — Supplementary Provisions

14.1 Cooperation period: 2023 Year     Moon     Date to  2025 Year     Moon     On the date specified, both parties acknowledge that during the term of cooperation, the procurement of work footwear by enterprises under Party A may also be governed by the terms of this contract. Should a centralized procurement tender be conducted by the Group during this period, the outcome of the centralized procurement tender shall prevail, and this contract shall automatically terminate. Neither party shall bear any liability for breach of contract.

14.2 This contract shall become effective upon signature and affixing of seals. Should further agreements on contract terms be required during the performance of this contract, the parties may negotiate and execute a supplementary agreement. The acceptance by Party A of the goods and services delivered by Party B shall not be deemed as Party A’s consent to any other sales and supply terms proposed by the supplier.

14.3 This contract is executed in duplicate. Two Copy; Party A and Party B each hold one copy. One This document carries the same legal effect.

(No further text follows)

 

 

 

Party A (Seal): Hangzhou Tianyuan Building Co., Ltd.

Legal Representative

Or authorize an agent (signature):

Unit Address: No. 2 Qianchao Road, Shangcheng District, Hangzhou City

Contact number: 0571-88111111

Account: 353272317858

Opening Bank: Bank of China Hangzhou Tianyuan Branch

 

Party B (Seal):

Legal Representative

Or authorize an agent (signature):

Unit address:

Contact phone number:

Account:

Opening Bank:

 

Signing Date: Year Month Day

 

 

Attachment:

Work Footwear Price List

 

Serial number	Product Name	Specifications	Unit	Unit price including tax (RMB)
1	Men's cloth shoes		Double
2	Women's cloth shoes		Double
3	Men's leather shoes		Double
4	Women's leather shoes		Double
5	Electrical safety shoes		Double
6	Kitchen worker shoes		Double

 

 

 

Attachment: Detailed Scoring Criteria for Work Footwear

Serial number	Review and Assessment Content	Score	Scoring Criteria
1	Quotation	35	The bidder with the lowest overall final quote will be ranked first; the highest score will be... 35 Decreasing sequentially 5 Points.
2	Sample quality	25	Overall sample quality comes first; the highest score is 25 Decreasing sequentially 5 Share
3	Temporary order delivery time and arrival rate	10	Generally, 0-4 Points, good 5-7 Points, excellent 8-10 Points.
4	Commitment to follow-up measures in case of quality issues	10	For those with post-event assurance commitments, scores will be assigned based on factors such as the level of detail and completeness of the content, as well as its operational feasibility. Generally, 0-4 Points, good 5-7 Points, excellent 8-10 Points.
5	Supply performance	10	Since 2019 Year 1 Moon 1 Since the date (based on the contract signing date), for each supplier with a track record of delivering products to hotels or well-known enterprises and institutions [see qualification requirements], one point is awarded. 2 Points, highest score 10 Points.
6	Other services and offers available	10	Develop a project service plan based on the actual conditions of the project, including but not limited to procurement channels, delivery methods, work schedules, daily management measures, quality assurance measures, emergency response procedures for unexpected incidents, safety precautions, and whether other preferential measures can be provided. Scoring will be determined based on the level of detail and completeness of the content, as well as its practicality and feasibility. Generally, 0-4 Points, good 5-7 Points, excellent 8-10 Points.
Total (points)		100