Hangzhou Tianyuan Building Co., Ltd.

2025 Fire Safety Assessment Project

 

Inquiry Document

 

 

 

 

 

 

 

Procuring Entity: Hangzhou Tianyuan Building Co., Ltd.

 

October 2025

 

 

 

 

 

Table of Contents

Chapter 1: Request for Quotation Notice ……………………………..3

Chapter 2: Instructions for Quotations………………………………………..5

Chapter 3: Procurement Project Content and Requirements …………………………..9

Chapter 4: Bid Document Format …………………………………..10

 

 

 

Chapter 1: Request for Quotation Notice

Request for Quotation from Hangzhou Tianyuan Building Co., Ltd. for the 2025 Annual Fire Safety Assessment

Hangzhou Tianyuan Building Co., Ltd. has decided to adopt the 2025 annual fire safety assessment project. Request for quotation Procurement will be conducted via the following method. Qualified suppliers are welcome to participate.

I. Procurement Organization Type: Self-procurement

II. Procurement Method: Request for quotation

III. Project Overview:

Serial number	Name	Quantity	Unit	Procurement budget	Service period	Specifications, Model, and Manufacturing Requirements
1	2025 Annual Fire Safety Assessment	1	Next	30,000 yuan	One year	See Chapter 3 of the quotation request document for details.

IV. Supplier Qualification Requirements:

1. Meets all the conditions stipulated in Article 22 of the Government Procurement Law of the People’s Republic of China;

2. Complies with the provisions of Article 6 of the “Notice on Standardizing the Establishment of Supplier Qualifications and Qualification Review in Government Procurement” (Zhe Cai Cai Jian [2013] No. 24), and is not listed on the “Credit China” website (www.creditchina.gov.cn), the China Government Procurement Website (www.ccgp.gov.cn) as a discredited person subject to enforcement, a party involved in a major tax violation case, or a record holder of serious violations of integrity and trustworthiness in government procurement.

3. Must possess qualifications for maintenance, upkeep, and inspection of fire protection facilities, as well as fire safety assessment qualifications (registered and filed on the Zhejiang Province Fire Technical Service Management Platform).

V. Collection of the Quotation Documents:

Suppliers meeting the eligibility requirements are requested to collect their materials from the Engineering Safety Department of Hangzhou Tianyuan Building Co., Ltd., located at No. 2 Qianchao Road, Shangcheng District, Hangzhou, during working hours from October 15, 2025, to October 16, 2025.

6. The following documents should be provided when collecting the inquiry documents:

1. A copy of the business license that integrates the “Three Certificates (Five Certificates)” into one (if the supplier has not yet integrated these certificates, please provide the business license, organizational code certificate, and tax registration certificate); original and copies of relevant qualification certificates (the copies must be stamped with the official seal of the unit; the originals will be returned on the spot after verification).

2. Original letter of authorization from the legal entity, original and a copy of the authorized representative’s ID card (the copy must be stamped with the official seal of the unit; the original will be returned on the spot after verification; the letter of authorization must clearly state the name of the authorized representative, the name of the procurement project, the contact telephone number, fax number, and email address).

7. Deadline for submitting bid documents and time for inquiry:

1:00 p.m. on October 20, 2025 (Beijing Time)

8. Submission of Bidding Documents and Inquiries:

Security Department, Hangzhou Tianyuan Building Co., Ltd., No. 2 Qianchao Road, Shangcheng District, Hangzhou. At that time, the legal representative of the bidder or their authorized agent, carrying a sealed and complete bid document, is requested to attend the inquiry meeting on time.

9. The inquiry documents shall be interpreted by the General Office of Hangzhou Tianyuan Building Co., Ltd.

X. Media for issuing the announcement:

Hangzhou Tianyuan Building Co., Ltd. Official Website

XI. Contact Information:

1. Contact person for quotation inquiries: Yang Yungang, Phone: 13867495789

2. Contact Address: Security Department, Hangzhou Tianyuan Building Co., Ltd., No. 2 Qianchao Road, Shangcheng District, Hangzhou; Postal Code: 310000.

Hangzhou Tianyuan Building Co., Ltd.

October 15, 2025

 

 

Chapter 2: Instructions for Quotations

I. General Description

Serial number	Content	Requirements
1	Procuring entity	Hangzhou Tianyuan Building Co., Ltd.
2	Project Name	2025 Annual Fire Safety Assessment
3	Implementation location	Hangzhou Tianyuan Building
4	Delivery time	Within fifteen days after the contract is signed.
5	Quality requirements	See Chapter 3 of this document for details.
6	Warranty period	/
7	Supplier Qualification Requirements	1. Meets all the conditions stipulated in Article 22 of the Government Procurement Law of the People’s Republic of China; 2. Complies with the provisions of Article 6 of the “Notice on Standardizing the Establishment of Supplier Qualifications and Qualification Review in Government Procurement” (Zhe Cai Cai Jian [2013] No. 24), and is not listed on the “Credit China” website (www.creditchina.gov.cn), the China Government Procurement Website (www.ccgp.gov.cn) as a discredited person subject to enforcement, a party involved in a major tax violation case, or a record holder of serious violations of integrity and trustworthiness in government procurement. 3. Must possess qualifications for maintenance, upkeep, and inspection of fire protection facilities, as well as fire safety assessment qualifications (registered and filed on the Zhejiang Province Fire Technical Service Management Platform). 。
8	Site survey	/
9	Bid submission deadline	1:00 p.m. on October 20, 2025 (Beijing Time)
10	Quote validity period	For 60 calendar days (starting from the bid deadline)
11	Number of copies of the bid document	One original and two copies
12	Bid opening time	2:00 p.m. on October 21, 2025 (Beijing Time)
13	Bidding opening location	Employee Training Classroom, Hangzhou Tianyuan Building Co., Ltd., No. 2 Qianchao Road, Shangcheng District, Hangzhou
14	Contract signing	Within 30 days of issuing the notice of award.
15	Bid validity period	The bid validity period is 90 calendar days (starting from the bid deadline).
16	Quotation fee	The supplier shall bear all costs associated with preparing and participating in the quotation.

 

II. Composition and Packaging of the Bidding Documents

(1) Composition of the Bid Document

The bidding documents are divided into two parts: the technical and creditworthiness documents and the commercial documents. The technical and creditworthiness documents must not include any quotations related to this project; otherwise, the bid will be deemed invalid. Both the technical credit documents and the commercial documents shall be prepared in triplicate: one original and two copies. Each page of both the original and the copies must be stamped.

▲1. The technical credit documents mainly include (bound into a volume and sealed separately):

① Complies with the requirements of Article 22 of the Government Procurement Law of the People’s Republic of China and must not be listed on the “Credit China” website. www.creditchina.gov.cn )、China Government Procurement Website ( www.ccgp.gov.cn Bidders shall provide supporting documentation demonstrating that they are not listed on the “List of Discredited Persons Subject to Enforcement,” the “List of Parties Involved in Major Tax Violations,” or the “List of Serious Illegal and Dishonest Behaviors in Government Procurement” (bidders shall independently query and print these lists, and affix the official seal of their organization).

② A valid copy of the business license;

③ If the requirements involve special qualifications for enterprises or products, copies of the relevant qualification certificates must be provided as required.

④ Original identity document of the legal representative or authorization letter (see Chapter 4 for the format);

⑤ Photocopies of the identity cards of the legal representative and the authorized agent;

⑥ Letter of Commitment on Quality and Service (see Chapter 4 for the format);

⑦ The relevant materials explicitly required in the “Project Requirements” section of Chapter 3 of this document;

⑧ If the bid involves the supply of goods or products, supporting documentation must be provided detailing the origin, place of production, brand, specifications, technical parameters, and other relevant information pertaining to the bid products.

⑨ If the bid involves the supply of goods or products, you must provide documentation such as quality inspection certificates, test reports, certificates, or qualification certificates for the bid products.

⑩ Other materials that the bidder deems necessary to provide.

▲2. Business documents mainly include (bound into volumes and separately sealed):

① Quotation Summary Table (see Chapter 4 for the format);

② Other relevant materials that the bidder deems necessary to explain.

▲ All photocopies provided by the bidder must be stamped with the official seal. The authorized agent must bring the original ID card to the site.

Bidders must submit their tender documents in accordance with the requirements set forth above. The information provided must be truthful and complete. Failure to submit truthful and complete relevant materials on time as required will result in disqualification during the qualification review.

Regional branches, individual business operators, and other non-independent legal entities that meet the qualification requirements stipulated in the tender documents and comply with relevant laws, regulations, rules, and documents governing government procurement may participate in the bidding for this project. The bidding documents signed by the head of the organization (enterprise) shall have the same legal effect as the documents required to be signed by the legal representative under these tender documents.

(2) Sealing of Bidding Documents

Technical and commercial documents must be separately packaged and sealed. The outer surface of each package must clearly indicate the supplier’s name (with the official company seal), the contact person’s name and telephone number, and specify whether the document is technical and credit-related or commercial. When sealing, the bidder’s official seal and the signature or seal of the authorized agent must be affixed to the seal and other relevant areas.

III. Quotation Requirements

The quotation represents the bidder’s one-time, final offer that they can afford, denominated in RMB and covering all costs associated with materials, labor, machinery, transportation, installation, taxes, and other relevant items.

IV. Invalid Tender Clause

Bids shall be deemed invalid if any of the following circumstances apply:

1. The bid document is not sealed according to the prescribed requirements;

2. Bids received after the deadline for requesting quotations;

3. Seriously disrupting the order at the bid opening site or using improper means to interfere with the bid opening and evaluation processes, thereby affecting the normal conduct of the bid opening;

4. The bid price appears in the “Technical Credit Documents”;

5. The supplier has not provided a clear response to the clauses in the request for quotation concerning the procurement content and requirements;

6. Providing false information to secure a transaction;

7. The bid price exceeds the procurement budget;

8. If the bidder’s authorized representative fails to appear at the bid opening site, or if the authorized representative cannot provide the corresponding identification document;

9. The technical credit documents are incomplete or do not meet the qualification requirements specified in the request for quotation;

10. The bid document shall bear the official company seal; otherwise, it will be deemed invalid if the seal is missing, a non-company seal is used, the document is not bound, not sealed, lacks valid authorization, or if the letter of authorization from the legal representative is incomplete or contains alterations. Additionally, the bid document may be considered invalid if it omits any required components, is not prepared in the prescribed format, fails to provide the correct number of original and duplicate copies, contains incomplete content, or features illegible or unclear handwriting. Furthermore, technical qualification documents and commercial documents must not be mixed together.

11. If a bidder makes an error in calculating or expressing its bid price, the bidder will not accept the revised bid price.

12. Those who do not meet the qualification requirements for bidders in this procurement or are operating beyond the scope of their business license;

13. The completion deadline for the procurement project stated in the bid document exceeds the deadline stipulated in the procurement project documents.

14. The bid document does not address the requirements stipulated by laws and regulations in the inquiry document, nor does it explicitly respond to the requirements for the products submitted by the bidder.

15. Bidding in the name of branch offices or representative offices (except those with independent qualifications and duly registered);

17. The bidder engages in bid-rigging, collusive bidding, or is suspected of obvious collusive bidding;

18. Violation of relevant laws, regulations, and document provisions issued by the state and government authorities, or other significant deviations as determined by the Bid Evaluation Committee.

V. Circumstances for Cancellation of Bidding

In procurement, if any of the following circumstances occur, the tender shall be declared void. After declaring the tender void, the procuring entity shall notify all bidders of the reasons for the voidance:

1. Any illegal or non-compliant behavior that affects the notarization of procurement;

2. All bidders’ quotations exceed the procurement budget, and the procuring entity is unable to make the payment;

3. The procurement task has been canceled due to a major unforeseen circumstance.

VI. Inquiry Procedure and Transaction Method

1. Establish a 5-person inquiry group.

2. Under the supervision of the bid monitoring personnel, the inquiry team shall open the technical and credit documents and review the qualifications and credentials of the bidders as well as the identity of their authorized agents, thereby identifying the list of qualified suppliers.

3. Under the supervision of the bid monitoring personnel, the inquiry team shall open the commercial documents and determine the successful supplier based on the principle that the supplier must meet the procurement requirements, offer equal quality and service, and submit the lowest quotation. The results shall be promptly notified to all valid suppliers who participated in the bidding. If two or more suppliers submit identical lowest valid quotations at the same time, those suppliers with identical quotations shall submit another round of bids.

4. The pre-winning supplier will be publicly announced on the website of Hangzhou Tianyuan Building Co., Ltd. for five days. If no objections are raised during this period, the purchaser and the pre-winning supplier will sign the procurement contract.

 

7. Granting eligibility to sign the contract

1. Notice of Award

1.1 After the announcement of the bid-winning results is published, the purchaser will issue a “Notice of Award” to the successful bidder.

1.2 The “Notice of Award” serves as the document evidencing the contract signing with the purchaser and constitutes the legal basis for being granted the qualification to enter into the contract.

1.3 During the validity period of the public notice of the winning bid, if a bidder raises a challenge or complaint that is subsequently found to be substantiated upon investigation, the procuring entity may, in accordance with applicable laws and regulations, withdraw the “Notice of Award” and, based on the procurement requirements and relevant legal provisions, either award the contract qualification to the next-ranked candidate supplier following the winner or re-organize the bidding process.

2. Contract signing

2.1 The successful bidder shall, within 30 days, sign a contract with the procuring entity in accordance with the requirements of the “Notice of Award.” If the successful bidder opposes or delays fulfilling its contractual obligations and responsibilities, the procuring entity will revoke its bid-winning qualification, add it to the list of untrustworthy entities, and lodge a complaint with the relevant credit management authorities.

2.2 The inquiry documents, the inquiry response documents submitted by the successful bidder, and any commitment letters and clarification documents generated during the evaluation process shall all be regarded as integral parts and bases for the execution of the contract.

2.3 The contract terms signed between the successful bidder and the procuring entity shall not materially alter the procurement results or the commitments made in the successful bidder’s responsive proposal. The successful bidder and the procuring entity shall not enter into any additional agreements that deviate from the substantive content of the contract.

2.4 The successful bidder shall sign the contract with the procuring entity at the time and place specified in the Notice of Award.

2.5 Before signing the contract, the purchaser reserves the right, provided that the total winning bid price remains unchanged, to request the successful bidder to adjust any imbalanced pricing or missing items in the commercial quotation. If the successful bidder refuses to make such adjustments without providing a reasonable justification, their qualification as the successful bidder will be revoked, and this will result in additional compensation and penalties. In the event that the successful bidder is unable to sign the procurement contract due to force majeure or its own reasons, the purchaser may enter into the procurement contract with the next-ranked candidate supplier following the originally awarded supplier.

2.6 The successful supplier shall perform its obligations and complete the project in accordance with the contract terms, and shall not subcontract any part of this project to others.

 

VIII. Bid Evaluation Method

1.1 This project employs a comprehensive scoring method with a total score of 100 points, of which 45 points are allocated to price and 55 points to technical and commercial aspects.

1.2 Technical Business Score (55 points)

 

Evaluation Item		Scoring Criteria	Score
Price Rating Criteria		The lowest bid is 45 points, the next lowest is 40 points, and the third lowest is 35 (with each subsequent rank decreasing by 5 points, and so on).	45
Business Section (15 points)	Enterprise Strength (0-5 points)	Registered capital: 5 points for amounts of 50 million (inclusive) or more; 2 points for amounts between 30 million (inclusive) and 50 million; 1 point for amounts below 30 million. Please provide a business license.	5
	Bidder Performance (0–10 points)	A bidder who meets the qualification requirements (having one fire safety assessment project completed this year) will receive 2 points. For each additional qualified project provided—where the project requirements and supporting documentation are identical to those specified in the bidder’s qualification requirements—another 2 points will be awarded, up to a maximum of 10 points.	10
	Note: The product supply performance refers to the products under this bid item.
Technical Section (40 points)	Staffing and Organizational Structure	(1) Projects with a reasonably structured organizational setup and clearly defined responsibilities will receive 3 ≤ score ≤ 5 points; those lacking such features will receive 0 ≤ score < 2.		10
		(2) If the project leader holds a Grade-1 Registered Fire Protection Engineer qualification, possesses a senior professional title certificate, and has been engaged in fire protection technical services for more than 5 years, they will receive 3 points. If the project leader holds a Grade-1 Registered Fire Protection Engineer qualification, possesses an intermediate professional title certificate, and has been engaged in fire protection technical services for more than 5 years, they will receive 2 points. (The length of service is calculated from the date of issuance of the Fire Protection Engineer qualification certificate.)
		3) Members of the bidder’s project team (excluding the project leader) must hold a Grade-1 Registered Fire Protection Engineer Certificate. One point is awarded for each qualified member, with a maximum score of 2 points.
		Note: The aforementioned personnel are formal, registered employees of the bidder. Please provide scanned copies of their relevant qualification certificates and registration certificates, as well as proof of social insurance contributions (such proof must include a scannable QR code, a query website, and a verification code; otherwise, the pension insurance certificate will be considered invalid). If only documents and screenshots of registration information from the Fire Protection Technical Service Information System are provided without the corresponding proof of social insurance contributions for the aforementioned personnel, these personnel will not be eligible for points.
	Equipment equipped with	A comprehensive evaluation will be conducted based on the completeness and sufficient quantity of the sampling equipment, on-site testing equipment, laboratory testing equipment, and other equipment to be deployed for this project, as well as their advanced technological specifications. According to the “Requirements for the Operation of Fire Protection Technical Service Agencies” issued by the Ministry of Emergency Management (Emergency [2019] No. 88) (see Appendix Requirements under Chapter 5—Client Requirements for details), organizations must be equipped with basic fire assessment and facility inspection equipment, with the types and quantities meeting the specified requirements to earn 12 points (purchase invoices for the equipment must be provided). On this basis: 1. Equipped with advanced detection and testing equipment: gas chromatograph, vibration table, salt spray corrosion test chamber, magnesium chloride corrosion testing machine, and constant-temperature oil bath. One point is awarded for each piece of equipment provided, with a maximum score of 5 points; no points are awarded if any equipment is missing. (Proof of equipment purchase invoices must be provided.) 2. Establishing a fire testing center earns 3 points; corresponding supporting documentation must be provided. Failure to establish such a center results in no points being awarded.		20
	Quality of service plan preparation	According to the tender requirements, the service proposal must closely align with the actual needs of this project. A comprehensive evaluation will be conducted based on factors including the depth of understanding of the work site, the organization of construction at each stage, inspection procedures and methods, analysis of key challenges and critical points in the work, as well as control measures. Excellent: 7 ≤ score ≤ 10; Good: 3 ≤ score < 6; General: 0 ≤ score < 2.		10

 

23.6 The bid price is an important factor in determining the winning bid, but the lowest bid is not the sole criterion for awarding the contract.

 

Chapter 3: Procurement Project Content and Requirements

I. Procurement Content

1. Fire safety assessment.

2. Fire safety assessment location: The area within Hangzhou Tianyuan Building, No. 2 Qianchao Road, Shangcheng District, Hangzhou.

Note: The quotation includes all costs, such as labor and taxes.

II. Project Requirements

1. Fire safety assessment agencies must possess qualifications for fire facility maintenance, upkeep, and inspection, as well as fire safety assessment (registered and filed on the Zhejiang Province Fire Technical Service Management Platform).

2. The fire safety assessment must be conducted in accordance with relevant fire assessment standards and regulatory requirements, and a fire safety assessment report must be issued.

III. Payment Methods

In accordance with relevant standards and specifications, complete the 2024 annual fire safety assessment services for Hangzhou Tianyuan Building Co., Ltd., and issue separate fire safety assessment reports. Upon confirmation by the procuring entity that there has been no breach of contract, the winning bidder shall issue a formal invoice, and the full contract amount will be paid within 10 working days.

 

 

 

 

 

 

Chapter 4: Tender Document Format

I. Sample Cover Design for Bid Document Sealed Envelopes

 

Hangzhou Tianyuan Building Co., Ltd.

2025 Fire Safety Assessment Project

 

Tender document

Content: Business documents (or technical credit documents)

 

 

Bidder Name:                       (Seal of the official organization)

Bid Representative:                       (Signature)

Bidder’s address:                 Postal code:            

Bid Contact:                 Phone:            

 

 

Unsealing time: Do not open before [Month] [Day], [Year], [Hour]:[Minute].

 

 

 

 

 

 

II. Cover Design for Original or Copy Documents

                                         Original (or copy)

 

Hangzhou Tianyuan Building Co., Ltd.

2025 Fire Safety Assessment Project

 

 

Quotation Response Document

 

Content: Business documents (or technical credit documents)

 

 

 

 

Bidder Name: (Official Seal)

 

Legal Representative or Authorized Agent: (Signature)

Month Day, 2025

 

 

 

III. Sample of the Legal Representative’s Identity Certificate

 

Proof of Legal Representative Identity

 

 

              The comrade currently works at our unit.              Position: Legal Representative.

 

Hereby certified.

 

Attachment: Information of the Legal Representative (with a copy of ID card):

Gender:                 Age:                

Ethnicity:                 ID number:                      

Phone:                 Address:                            

 

 

 

Bidder Name: (Official Seal of the Unit)

 

Year Month Day

 

 

 

IV. Sample Authorization Letter

Letter of Authorization from the Legal Representative

 

To: Hangzhou Tianyuan Building Co., Ltd.

 

(Full legal name of the quoting entity) Legal Representative                  Authorization (Name of the authorized agent) To act as the authorized agent and participate                       We hereby acknowledge all activities and documents, contracts, and other materials signed in connection with the project quotation.

 

Signature of the legal representative:

 

Official Seal of the Unit:

 

          Year     Moon     day

 

Name of the authorized agent:

Position:

Mailing address:

Fax:

Phone:

Postal code:

Attach a copy of your ID card:

 

V. Sample of Quality and Service Commitment Letter

 

Quality and Service Commitment Letter

 

To: Hangzhou Tianyuan Building Co., Ltd.

 

For your part                       For this request-for-quote procurement project, our company has carefully read the entire content of the quotation document and provided a substantive response to this quotation request. We hereby commit that our quotation shall be binding within the validity period. In the event of any breach of contract, we will accept the penalties prescribed by law, up to and including legal liability.

1. Quality Assurance: Manufactured strictly according to requirements to ensure quality.

2. Price Commitment: We commit to maintaining the quoted price within the validity period of the quotation. 60 It is binding within three days.

3. Service Commitment: We provide      The warranty period is one year (starting from the date of acceptance). During the warranty period, all costs related to repairs shall be borne by our organization. During the warranty period, any quality issues caused by material defects or other similar reasons that fall within the scope of the warranty will be covered by our company in accordance with relevant national and ministry-level regulations.

Service Contact:

Contact phone number:

Bidder Name (Seal):                       

 

Legal Representative or Authorized Agent (Signature):          

 

Date:      Year     Moon     day

 

VI. Sample Quotation Summary Table

 

Quotation Summary Table

 

Project Name:

Serial number	Project Content	Quantity	Unit price (yuan)	Total price (CNY)	Note
1
2
3
4
5
6
Total	Uppercase: (￥: yuan)

 

Quoter’s Name (with official seal):                            Date:                     

 

Quotation Representative’s Signature:                               Position:                     

 

Phone:               Fax:               Mobile phone:                    

 

Note:

1. The quotation represents the bidder’s one-time, final offer that they can afford, denominated in RMB, and includes all costs such as labor costs, machinery costs, installation fees, taxes, and other expenses; a formal invoice will be issued.

2. You can add rows to this form without changing its format; the information you enter can be either handwritten or printed.

VII. Integrity Pledge

Integrity Pledge

 

Hangzhou Tianyuan Building Co., Ltd.:

Our unit will strictly comply with national laws and regulations as well as the requirements of public security authorities and the Commission for Discipline Inspection, and solemnly pledges:

1. Do not offer any gifts, monetary gifts, securities, rebates, or other forms of benefits such as agency fees, introduction fees, or consulting fees to personnel or departments affiliated with Party A.

2. Do not reimburse expenses that should be paid by the purchasing unit or individual for personnel and departments of Party A;

3. Do not provide any banquets, fitness activities, or entertainment events to personnel or departments of Party A that could potentially compromise the impartial performance of their duties.

4. Not to provide convenience for personnel and departments of Party A regarding their overseas (or border-crossing) travel or tourism;

5. Do not provide any benefits to personnel designated by Party A for purposes such as personal home renovations, weddings and funerals, or employment of spouses and children.

6. Strictly comply with laws such as the Government Procurement Law, the Bidding and Tendering Law, and the Civil Code; act with honesty and integrity, conduct business legally, and firmly resist all kinds of illegal and disciplinary violations.

In the event of a violation of the above-mentioned commitments, Party A shall have the right to immediately revoke our unit’s supplier qualification and to refuse our unit’s access to supplier status for a specified period.

 

 

                               

Commitment by the legal representative’s signature:

 

                                Seal of the Promising Party:

 

                                Date: