Hangzhou Tianyuan Building Co., Ltd.

2024 Annual Fire Safety Assessment Project

Inquiry Document

Procuring Entity: Hangzhou Tianyuan Building Co., Ltd.

  August 2024

Table of Contents

Chapter 1: Request for Quotation Notice ……………………………..3

Chapter 2: Instructions for Quotations………………………………………..5

Chapter 3: Procurement Project Content and Requirements …………………………..9

Chapter 4: Tender Document Format …………………………………..10

Chapter 1: Request for Quotation Notice

Hangingzhou Tianyuan Building Co., Ltd. – Request for Quotation for the 2024 Annual Fire Safety Assessment

Hangzhou Tianyuan Building Co., Ltd. has decided to— 2023 Annual Fire Safety Assessment The project is planned to adopt Request for quotation Procurement will be conducted via the following method. Qualified suppliers are welcome to participate.

I. Procurement Organization Type: Self-procurement

II. Purchaser Formula: Request for quotation

III. Project Overview:

IV. Supplier Qualification Requirements:

1. Meets all the conditions stipulated in Article 22 of the Government Procurement Law of the People’s Republic of China;

2. In compliance with Article 6 of the “Notice on Regulating the Establishment of Supplier Qualifications and Qualification Review in Government Procurement” (Zhe Cai Cai Jian [2013] No. 24), and not being... “ Credit China ” (www.creditchina.gov.cn) and the China Government Procurement Website (www.ccgp.gov.cn) have listed the entity as a discredited person subject to enforcement, a party involved in a major tax violation case, or a record holder of serious violations of integrity and trustworthiness in government procurement.

3. Must possess qualifications for maintenance, upkeep, and inspection of fire-fighting facilities, as well as fire safety assessment (registered and filed on the Zhejiang Province Fire Technical Service Management Platform).

V. Collection of the Quotation Documents:

Suppliers meeting the eligibility requirements are requested to collect their credentials from the Security Department of Hangzhou Tianyuan Building Co., Ltd., located at No. 1 Qianchao Road, Shangcheng District, Hangzhou, during working hours from September 2, 2024, to September 4, 2024.

Six When collecting the inquiry documents, the following information should be provided:

1. A copy of the business license that integrates the “Three Certificates (Five Certificates)” into one (if the supplier has not yet integrated these certificates, please provide the business license, organizational code certificate, and tax registration certificate); original and photocopies of relevant qualification certificates (photocopies must be stamped with the official seal of the unit; the originals will be returned on the spot after verification).

2. Original corporate authorization letter, original and a copy of the authorized representative’s ID card (the copy must be stamped with the official seal of the unit; the original will be returned on the spot after verification; the authorization letter must clearly state the name of the authorized representative, the name of the procurement project, the contact telephone number, fax number, and email address).

seven • Deadline for submitting bid documents and time for requesting quotations:

2024 4 September, 1:00 PM (Beijing Time)

Eight Submission of Bidding Documents and Inquiries:

Security Department, Hangzhou Tianyuan Building Co., Ltd., No. 1 Qianchao Road, Shangcheng District, Hangzhou , session The legal representative of the bidder or their authorized agent shall attend the inquiry meeting on time, bringing with them a sealed and complete bidding document.

9. The inquiry documents shall be interpreted by the General Office of Hangzhou Tianyuan Building Co., Ltd.

X. Media for issuing the announcement:

Hangzhou Tianyuan Building Co., Ltd. Official Website

XI. Contact Information:

1. Inquiry and quotation contact Person: Manager Shi, Phone: 13606509079

2. Contact Address: Security Department, Hangzhou Tianyuan Building Co., Ltd., No. 1 Qianchao Road, Shangcheng District, Hangzhou ， Postal code: 310000.

              Hangzhou Tianyuan Building Co., Ltd.

    2024 September 2nd

Chapter 2: Instructions for Quotations

I. General Description

II. Composition and Packaging of the Bid Documents

(1) Composition of the Bid Document

The bidding documents are divided into two parts: the technical and creditworthiness documents and the commercial documents. The technical and creditworthiness documents must not include any quotations related to this project; otherwise, the bid will be deemed invalid. Both the technical credit documents and the commercial documents shall be prepared in triplicate: one original and two copies. Each page of both the original and the copies must be stamped.

▲1. The technical credit documents mainly include (bound into a volume and sealed separately):

① Complies with the requirements of Article 22 of the Government Procurement Law of the People’s Republic of China and must not be listed. “ Credit China ” Website ( www.creditchina.gov.cn) China Government Procurement Website ( www.ccgp.gov.cn) Bidding documents proving that the bidder is not listed on the Credit Records of Discredited Persons Subject to Enforcement, the List of Parties Involved in Major Tax Violations, or the List of Serious Illegal and Dishonest Behaviors in Government Procurement (to be self-queried and printed by the bidder, and stamped with the official seal of the unit);

② A valid copy of the business license;

③ If the requirements involve special qualifications for enterprises or products, copies of the relevant qualification certificates must be provided as required.

④ Original identity document of the legal representative or authorization letter (see Chapter 4 for the format);

⑤ Photocopies of the identity cards of the legal representative and the authorized agent;

⑥ Quality and Service Commitment Letter (see Chapter 4 for the format);

⑦ The relevant materials explicitly required in the “Project Requirements” section of Chapter 3 of this document;

⑧ If the bid involves the supply of goods or products, supporting documentation must be provided detailing the origin, place of production, brand, specifications, technical parameters, and other relevant information pertaining to the bid products.

⑨ If the bid involves the supply of goods or products, you must provide documentation such as quality inspection certificates, test reports, certificates, or qualification certificates for the bid products.

⑩ Other materials that the bidder deems necessary to provide.

▲2. Business documents mainly include (bound into volumes and sealed separately):

① Quotation Summary Table (see Chapter 4 for the format);

② Other relevant materials that the bidder deems necessary to explain.

▲ All photocopies provided by the bidder must be stamped with the official company seal. The authorized agent must bring the original identification card to the site.

Bidders must submit their tender documents in accordance with the requirements outlined above. The information provided must be truthful and complete. Failure to submit truthful and complete relevant materials on time as required will result in disqualification during the qualification review.

Regional branches, individual business operators, and other non-independent legal entities that meet the qualification requirements stipulated in the tender documents and comply with relevant laws, regulations, rules, and documents governing government procurement may participate in the bidding for this project. The bidding documents signed by the head of the organization (enterprise) shall have the same legal effect as the documents required to be signed by the legal representative under these tender documents.

(2) Sealing of Bidding Documents

Technical and commercial documents must be separately packaged and sealed. The outer surface of each package must clearly indicate the supplier’s name (with the official company seal), the contact person’s name and telephone number, and specify whether the document is technical and credit-related or commercial. When sealing, the bidder’s official seal and the signature or seal of the authorized agent must be affixed to the seal and other relevant areas.

III. Quotation Requirements

The quotation represents the bidder’s one-time, final offer that they can afford, denominated in RMB and covering all costs associated with materials, labor, machinery, transportation, installation, taxes, and other relevant items.

IV. Invalid Tender Clause

Bids shall be deemed invalid if any of the following circumstances apply:

1. The bid document is not sealed as required;

2. Tender documents delivered after the deadline for requesting quotations;

3. Seriously disrupting the order at the bid opening site or using improper means to interfere with the bid opening and evaluation processes, thereby affecting the normal conduct of the bid opening;

4. The bid price appears in the “Technical Credit Documents”;

5. The supplier has not provided a clear response to the clauses in the inquiry document regarding the procurement content and requirements.

6. Providing false information in order to secure a transaction;

7. The bid price exceeds the procurement budget;

8. At the bid opening, the bidder’s authorized representative fails to attend the bid opening site, or the authorized representative cannot provide the corresponding identification.

9. The technical qualification documents are incomplete or do not meet the qualification requirements specified in the request for quotation;

10. The bid document should have been stamped with the official company seal but lacks such a seal, or bears a seal that is not the company’s official seal; it is not bound, not sealed, lacks valid authorization, or contains an incomplete or altered legal representative’s authorization letter; the bid document is missing required components, is not prepared in the prescribed format, does not include the correct number of original and duplicate copies, has incomplete content, or features content that is blurry and illegible. Technical credit documents and commercial documents are mixed together;

11. If the bidder makes an error in calculating or expressing its bid price, the bidder will not accept the revised bid price.

12. Those who do not meet the qualification requirements for bidders in this procurement or are operating beyond the scope of their business license;

13. The completion deadline for the procurement project stated in the bidding documents exceeds the deadline specified in the procurement project documents.

14. The bid document does not address the requirements stipulated by laws and regulations in the request for quotation document, nor does it explicitly respond to the products submitted by the bidder.

15. Bidding in the name of a branch or office (Except those with independent qualifications and on file) ；

17. The bidder engages in bid-rigging, collusive bidding, or is suspected of obvious collusive bidding;

18. Violation of relevant laws, regulations, and document provisions issued by the national and governmental authorities, or other significant deviations as determined by the Bid Evaluation Committee.

V. Circumstances for Cancellation of Bidding

In procurement, if any of the following circumstances occur, the tender shall be declared void. After declaring the tender void, the procuring entity shall notify all bidders of the reasons for the voidance:

1. Instances of illegal or non-compliant conduct that affect the notarization of procurement;

2. The bidders’ quotations all exceed the procurement budget, and the procuring entity cannot afford to pay them.

3. The procurement task has been canceled due to a major unforeseen event.

VI. Inquiry Procedure and Transaction Method

1. Establish a 5-person inquiry group.

2. Under the supervision of the bid monitoring personnel, the inquiry team shall open the technical and credit documents and review the qualifications and credentials of the bidders as well as the identity of their authorized agents, thereby identifying the list of qualified suppliers.

3. Under the supervision of the bid monitoring personnel, the inquiry group will open the commercial documents and determine the successful supplier based on the principle that the supplier must meet the procurement requirements, offer equal quality and service, and submit the lowest quotation. The results will then be notified to all valid suppliers who participated in the bidding. If two or more suppliers submit identical lowest valid quotations at the same time, those suppliers with identical quotations will be required to submit another round of bids.

4. The pre-winning supplier will be publicly announced on the website of Hangzhou Tianyuan Building Co., Ltd. for five days. If no objections are raised during this period, the purchaser and the pre-winning supplier will sign the procurement contract.

7. Granting eligibility to sign the contract

1. Notice of Award

1.1 After the announcement of the winning bid results is published, the procuring entity will issue a “Notice of Award” to the successful bidder.

1.2 The “Notice of Award” serves as the proof for entering into a contract with the purchaser and constitutes the legal basis for being granted the qualification to sign the contract.

1.3 Within the validity period of the bid announcement, If a bidder raises a challenge or complaint that is subsequently found to be substantiated upon investigation, the procuring entity may, in accordance with applicable laws and regulations, withdraw the procurement. Notice of Award and, and In accordance with procurement requirements and relevant laws and regulations, the qualification to sign the contract shall be awarded to the entity ranked at... After the winning bidder The first-ranked bidding candidate will be awarded the contract, or the tender will be reorganized.

2. The signing of the contract

2.1 The successful bidder shall sign the contract with the procuring entity within 30 days, as required by the “Notice of Award.” Should the bidder resist or delay fulfilling its contractual obligations and responsibilities, the procuring entity will revoke its bid-winning qualification, add it to the list of untrustworthy entities, and lodge a complaint with the relevant credit management authorities.

2.2 The inquiry documents, the bid responses submitted by the successful bidder, and any commitment letters and clarification documents generated during the evaluation process shall all be considered integral parts of and serve as the basis for the contract signing.

2.3 The contract terms signed between the successful bidder and the procuring entity shall not materially alter the procurement results or the commitments made in the successful bidder’s responsive proposal. The successful bidder and the procuring entity shall not enter into any additional agreements that deviate from the substantive content of the contract.

2.4 The successful bidder shall sign the contract with the purchaser at the time and place specified in the Notice of Award.

2.5 Before signing the contract, the purchaser has the right, provided that the total winning bid price remains unchanged, to request the successful bidder to adjust any imbalanced pricing or missing items in the commercial quotation. If the successful bidder refuses to make such adjustments without justifiable reasons, its qualification as the winner will be revoked, and this will result in additional compensation and penalties. In the event that the successful bidder is unable to sign the procurement contract due to force majeure or its own reasons, the purchaser may enter into a procurement contract with the next-ranked candidate supplier following the winning supplier.

2.6 The successful supplier shall perform its obligations and complete the project in accordance with the contract terms, and shall not subcontract any part of this project to others.

VIII. Bid Evaluation Method

1.1 This project employs a comprehensive scoring method, with a total score of: 100 Points, including the price score 45 Divisions, Technology, and Business 55 Points.

1.2 Technical Business Score ( 55 Points)

23.6  The bid price is an important factor in winning the contract, but the lowest bid is not the sole criterion for awarding the contract.