Smart Living at Hangzhou Tianyuan Building

Product Procurement Project

 

 

 

Recruit

Mark

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Inquirer: Hangzhou Tianyuan Building Co., Ltd.

  2025 August of the year 17 day

Table of Contents

 

Chapter One Tender Notice...................................................... 3

Chapter Two Instructions for Bidding...................................................... 4

Chapter Three Technical Standards and Requirements................................................ 7

Chapter Four Tender Document Format................................................. 1 2

 

 

 

 

 

 

 

 

 

 

Chapter One Tender Notice

Tender Notice for Smart Housing Products at Hangzhou Tianyuan Building

Due to construction needs, Hangzhou Tianyuan Building plans to procure smart residential products. We are conducting an open tender and welcome qualified entities to apply. The relevant matters are hereby notified as follows:

1. Procurement items: Hotel-related self-service kiosks and related products, including front-desk self-service kiosks, front-desk automatic card-issuing machines, mobile card-issuing machines, and more. The self-service kiosks procured this time will achieve... By issuing a single card, you can achieve integrated access control and door-lock functionality. , and the hotel management system Seamless connection and other functions. Bidding companies are requested to conduct their own site surveys. Should any losses incurred by us be attributable to failure to meet technical standards, the bidding company shall bear the corresponding compensation liability.

2 For details on product quantity, specifications, and technical requirements, please refer to Chapter 3, “Technical Standards and Requirements.”

3 The bidder must simultaneously meet the following qualification requirements:

3.1 Has independent legal personality.

3.2 The enterprise must have been established for at least three years and hold general taxpayer status.

3.3 Photocopies of the business license, authorization agency certification documents, and other relevant documents must be stamped with the official seal of the entity and bear the signature or stamp of the legal representative or their authorized agent.

4. The deadline for submitting the bid documents is: August 22, 2025, 4:00 PM 。

Recipient email: hotel@tianyuantower.com  。

4.1. The bidding documents delivered after the deadline will not be accepted by the inquirer.

5. Bidders shall independently visit the project site for inspection.

Tendering party: Hangzhou Tianyuan Building Co., Ltd.

Office Address: Engineering Department, Tianyuan Building, No. 2 Qianchao Road, Hangzhou City

Contact person and phone number: Yang Yungang, 13867495789.

Email: hotel@tianyuantower.com  。

                

               

                           Hangzhou Tianyuan Building Co., Ltd.

                            2025 August 17

 

 

Chapter 2: Instructions for Bidding

1. Quotation document

1.1 Bidding Preparation Basis: Bidders shall prepare their bids based on the technical requirements and quantity list provided by the tenderer.

1.2 Quotation Composition

1.2.1 The quoted prices include the procurement, manufacturing, installation, warehousing, packaging, delivery, and transportation of all products and equipment, as well as any related import duties and charges for equipment and materials, contingency fees, commissioning, technical services and training, provision of relevant documents and data, free warranty and maintenance services for the agreed period, taxes and levies, profit, and all other necessary and indispensable expenses required to fulfill the contract.

1.2.2 When submitting a quotation, the product’s material, specifications (including thickness), manufacturing process, technical parameters, and warranty period must all comply with the bidder’s explicit requirements.

2. Quote validity period

2.1 The quotation is valid for 30 days.

2.2 During the validity period of the quotation, if the bidder withdraws or modifies its quotation document, it shall bear the responsibilities stipulated in the quotation document and by law.

3. Clarification of the Bid Document

3.1 Bidders should carefully read and review the entire content of the bidding documents. If they have any questions, they should submit their inquiries in writing or via email according to the following schedule, requesting the tenderer to clarify the bidding documents.

Deadline for bidders to raise questions: 4:30 p.m. on August 20, 2025. The tenderer will issue the clarification of tender documents at 5:30 p.m. on August 21, 2025.

3.2 Clarifications to the bidding documents will be provided in writing or via email to all bidders, without identifying the source of the clarifying questions.

4 Tender document's Submit

4.1  Please provide one complete set of tender documents in electronic format, in PDF format.

4.2 The bidding document shall specify: a. Project number; b. Project name; c. Name of the bidder; d. Name of the legal representative of the bidder or name of the authorized agent.

4.3 The bidding document shall be stamped with the official seal of the bidder at the designated location and signed or sealed by the legal representative or their authorized agent. Any bidding document that has not been stamped by the bidder and signed or sealed by the legal representative or their authorized agent shall be deemed invalid.

4.4 The bidding documents shall be written or printed using non-fading materials and signed by the legal representative of the bidder or their authorized agent, or stamped with the official seal of the bidder’s organization. If an authorized agent signs the documents, the bidding documents must be accompanied by a power of attorney signed or sealed by the legal representative. Bidding documents should, as far as possible, avoid alterations, insertions between lines, or deletions. In the event that any of the above situations occur, the altered sections must be sealed with the official seal of the organization or confirmed by the signature of the legal representative of the bidder or their authorized agent.          

5. Intellectual property

5.1 The bidder shall ensure that it holds legitimate intellectual property rights to the products it sells. If the tenderer suffers damages due to the products infringing upon the intellectual property rights of others, the bidder shall bear such losses and assume liability for breach of contract.

6 ．Review Review

6.1 Review Panel

6.1.1 The bidder shall form the evaluation panel independently.

6.1.2 Members of the review panel shall recuse themselves if any of the following circumstances apply:

(1 ) Close relatives of the bidder or the principal person in charge of submitting the bid;

(2 ) Personnel from the project supervisory authority or the administrative oversight authority:

(3 ) Has an economic interest relationship with the bidder;

(4 ) Has previously been subject to administrative or criminal penalties for engaging in illegal activities in inquiry, bidding, bid evaluation, and other activities related to tendering and bidding;

(5 ) Has other interests or relationships with the bidder.

6.2 Evaluation Principles

The review process adheres to the principles of fairness, impartiality, scientific rigor, and selection of the best candidates.

6.3 Evaluation Method

6.3.1 If, during the bidding deadline and evaluation period, the number of valid bidders falls below three, the tendering party may, based on the actual situation, decide whether to continue the bidding process according to the original tendering method.

6.3.2 Evaluation Criteria: The procuring entity will conduct a comprehensive evaluation of each bidder to determine the tender results. The evaluation plan is as follows:

Scoring Sheet:

Serial number	Scoring factors	Score	Scoring criteria
1	Quotation	50	The bidder with the lowest overall quote ranks first, with a maximum score of 50 points, decreasing by 5 points for each subsequent rank.
2	Overall corporate strength	15	Based on the technical capabilities of the bidding companies, ISO9001 Quality Management System Certification, Environmental Management System Certification, Occupational Health and Safety Management System Certification Evaluate the situation accordingly, and one item receives 5 points.
3	Implementation Plan and Staffing	10	A comprehensive score of 0 to 10 points will be awarded based on the scientific and reasonable nature of the bidder’s project organization and implementation plan, which includes the project schedule, measures or plans to ensure timely supply and product quality, the planned schedule for project implementation, and the qualifications of project implementation personnel.
4	After-sales Service Plan	10	Based on the bidder’s after-sales service plan, including the warranty period, mechanisms for guaranteeing service commitments, technical and maintenance capabilities for after-sales services, upgrade services, response to faults, solutions for problem resolution, and the establishment of maintenance personnel and service organizations, a comprehensive score will be assigned on a scale of 0 to 10.
5	Product Technology	15	Judged across multiple dimensions—including software and hardware performance, usage environment, and other factors—a full match earns 5 points. Item 1: The self-service kiosk supports WeChat Pay via QR code scanning; Alipay facial recognition payment; supports facial recognition; supports reading and issuing room key cards for door locks; supports reading ID card information. Item 2: The automatic card dispenser does not require a computer connection—simply connect it to a self-service kiosk to start operating. The machine is compact and aesthetically pleasing. It can hold at least 100 cards. Item 3: The mobile card-making device features 4 GB of RAM + 64 GB of storage memory; it is equipped with a high-capacity 5,000 mAh battery; supports reading ID card information; and supports reading and issuing access cards for rooms equipped with magnetic stripe locks.

 

7 Bid opening time: 2:00 p.m. on August 26, 2025

8 . Tender Result

8.1 Result Notification

Within the validity period of the quotation specified in Section 2.1 of this chapter, the procuring entity shall publicly announce the results of the bid opening. The announcement period shall be three days. Upon expiration of the announcement period, the procuring entity shall notify the bidders of the bid opening results in writing or electronically.

8.2 Performance Guarantee

8.2.1 After receiving the notice of award, the successful bidder must provide the following to the tendering party when signing the contract: Performance bond Performance bond: RMB 5,000 in total, to be paid via bank transfer. The performance bond shall be paid to the tenderer within 5 days after the contract is signed. If the successful bidder refuses to pay the performance bond, the tenderer shall revoke the bidder’s qualification as the successful tenderer. The performance bond will be refunded without interest within 30 days after the completion and acceptance inspection are passed.

8.3 Sign the contract

8.3.1 Opening of bids The bidder ranked first in the results shall... Within 5 working days after the expiration of the public notice period for bid opening results, Sign a procurement contract with the bidding entity,

8.3.2 If a bidder refuses to sign the contract without justifiable reasons, the procuring entity shall disqualify the bidder and the bidder shall also compensate for any losses incurred by the procuring entity.

9 Supply cycle

9.1 The product delivery cycle shall meet the requirements and provisions regarding the delivery period stipulated in the procurement contract.

10 Payment and Settlement Terms for Goods

10.1 The specific method shall be subject to the terms of the procurement contract.

 

 

 

 

 

• Technical standards and requirements

 

 

I. Equipment and Technical Requirements

All requirements
Hardware	Display screen	The size shall be no less than [10] inches, and the resolution shall be no lower than [1280×720].
	Card-issuing module	The card issuance speed shall be no less than [20] cards per minute, and the card capacity shall be no fewer than [100] cards.
	Identity card	Complies with relevant standards set by the Ministry of Public Security and can quickly and accurately read ID card information.
	Facial verification	Face verification support is required. 3D Structured-light camera
	Payment Support	Supports WeChat Pay and Alipay facial recognition payment.
	Pre-authorization	Support WeChat/Alipay scan-to-preauthorize
	Network module	Support Wi-Fi network cable, 4G
	Electronic signature	Support
	Minimum requirements	8 4G+64G nuclear
	Main and secondary screens	If needed, a secondary screen can be added to enable simultaneous multi-angle display on the same screen.
Software	Operating system	It uses a stable [Windows/Linux] operating system with excellent compatibility and security.
	Card-issuing software	The interface is simple and user-friendly, the operation process is clear, and it supports multiple card-issuance modes, such as automatic card issuance and manual card issuance.
	Log Management	It features comprehensive logging capabilities, capable of recording information such as card issuance time, card number, and operator details, facilitating easy querying and statistical analysis.
Performance	Accuracy	The card reading and writing accuracy rate is no less than [99.9]%, and the accuracy rate for reading ID card information is [100]%.
	Stability	The equipment shall have a continuous operating time of no less than [8] hours and a fault-free operating time of no less than [10,000] hours.
	Security	Data is protected using encryption technology to prevent data leakage and tampering.

II. Supply Cycle and Acceptance Requirements

1. Delivery cycle: Shipment must be delivered to the project site within 30 days of receiving the shipping notification.

2. Installation period: Completion within 7 days.

3. The goods must be brand-new and unused products, and the packaging must be intact and undamaged. The product packaging shall include information such as the date of manufacture, specifications and model number, and product type. Before the goods are delivered and pass acceptance inspection, the risk of loss or damage shall be borne by the supplier.

4. The supplier shall, at the time of delivery, provide the buyer with relevant documents and materials such as certificates of product conformity and instruction manuals. Otherwise, the buyer reserves the right to refuse acceptance of the goods.

5. It is necessary to communicate with the door lock manufacturer and relevant parties to handle all coordination matters, ensuring that the automatic card-issuing equipment can function properly with the hotel system and that system integration is successfully achieved.

III. On-site Technical Service Requirements

The supplier shall provide relevant technical services free of charge as required by the Project Management Department of the contracting party, including but not limited to: material handling, storage, briefing on storage requirements, installation, technical training, and briefing costs—all of which shall be itemized separately and included in the total bid price.

IV. Product Warranty and After-Sales Service Requirements

1 The supplier shall, in accordance with the contract provisions and the supply schedule, deliver products and carry out on-site acceptance inspection as required. The supplier shall also rectify any defects in product quality that are not caused by human factors. Otherwise, the contracting party reserves the right to independently arrange personnel, materials, and equipment to complete the repair work, with the associated costs deducted from the winning bidder’s warranty deposit. The warranty period for quality shall be no less than one year, starting from the date when all electronic door locks and their corresponding supporting products have been installed and passed final acceptance inspection.

2 The supplier’s maintenance and upkeep services shall be subject to the management of the buyer’s personnel. The supplier shall provide the buyer with valid contact information for repairs (including a landline telephone number at the fixed office location, an email address, and a detailed mailing address, etc.).

3 After the warranty period ends, the supplier shall provide guidance on the operation and maintenance of the self-service kiosk system and its accessories, with dedicated personnel providing on-site instruction for a total of at least two sessions.

V. Procurement List

Serial number	Product Name	Model/Version	Quantity A	Unit	Unit price B	Total price C = A * B	Note
1	Self-service machine		2	Taiwan
2	Automatic card-making machine		2	Taiwan
3	Mobile card-making machine		3	Taiwan
4	Basic Version of the Itinerary Service Mini-Program SaaS Service fee		1	Year			Meet the needs of scheduled invoice requests, bill inquiries, and calls to the front desk; on the mobile app, enjoy pre-check-in, advance group registration, and seamless integration with self-service kiosks.
5	Smart residential digital self-service invoicing SaaS Service fee		1	Year			Single C-end service—requires one-click invoicing activation.
6	Annual Usage and Maintenance Fees for the Mobile Frontend Platform		3	Tai/year			If any
7	Value-Added Tax (VAT) amount	Calculated at 13% of the total equipment price.
8	Total	Chinese currency amount in capital letters:

 

Note:

1. The products include smart self-service front-desk kiosks, automated front-desk card-issuing machines, mobile front-desk card-issuing machines, and more. The warranty period is one year, starting from the date of delivery.

2 The quoted prices include all costs associated with the procurement, manufacturing, installation, warehousing, packaging, delivery, and transportation of the products and equipment, as well as any related import duties and charges for equipment and materials, contingency fees, commissioning, technical services and training, provision of relevant documentation and data, free warranty and maintenance services for the agreed-upon period, taxes and levies, profit margins, and all other necessary and indispensable expenses required to fulfill the contract.

 

 

Chapter 4: Tender Document Format

 

 

Hangzhou Tianyuan Building Co., Ltd. Smart Housing Product Procurement Project

 

 

 

Tender document

 

 

 

 

 

 

 

 

 

 

Invest    Mark    Person:                   (Seal)

Legal Representative or their authorized agent: (Signature or Seal)

Date:          Year      Moon     day

 

  Table of Contents

 

1. Bid Letter and Detailed Quotation Table;

II. Application Documents for Qualification Review:

1. Statement of Integrity;
2. Original Power of Attorney for the Bid Document;
3. A copy of the business license (with the official company seal affixed);
4. Bidder General Information Form (with official seal);

• Qualification documents of the bidding entity;
• Bidding Technical Proposal