Hangzhou Tianyuan Building Co., Ltd.

 

 

Recruit Mark letter

 

 

 

 

Project Name: Procurement Project for Coffee Machine Rental and Material Delivery Services for Hangzhou Tianyuan Building Co., Ltd. and its Subsidiary, Zhihui Hotel Branch

 

 

 

 

Tenderer: Hangzhou Tianyuan Building Co., Ltd.

 

 

 

 

 

                     Chapter One   Tender and Procurement Notice

Hereby regarding Hangzhou Tianyuan Building Co., Ltd. and its affiliated Zhihui Hotel Branch.   Coffee machine rental and material delivery   The procurement project is being publicly tendered. Qualified bidders are welcome to submit their bids. ：

  1、 Tendering Entity: Hangzhou Tianyuan Building Co., Ltd.

  2 Overview of the Quotation Request Project:

(1) Project Name: Hangzhou Tianyuan Building Co., Ltd. and its Subsidiary, Zhihui Hotel Branch Coffee machine rental and material delivery Procurement

(2) Address: No. 2 Qianchao Road, Shangcheng District, Hangzhou City

  3 Qualification requirements:

  (1) Bidders must be registered within the territory of the People’s Republic of China and be independent legal entities or other organizations capable of independently assuming civil liabilities and possessing the capacity to supply goods (provide a copy of their business license).

  (2) Different entities whose legal representatives are the same person or that have controlling or management relationships with each other shall not bid for the same procurement project.

  (3) The supplier database complies with, acknowledges, and undertakes to fulfill all the requirements set forth in this Letter of Invitation; the goods and services provided must be lawful within the territory of China.

  (4) The bidder has undertaken no fewer than one hotel project since January 1, 2019. (Including hotels of four- and five-star rating or higher, or hotels of equivalent standards managed by internationally renowned hotel management groups—proof of management contracts or certificates from the hotel management company must be provided) or well-known enterprises and institutions. Supporting documentation ( A copy of the contract stamped with the bidder’s official seal. ).

Note: The hotels of comparable档次 managed by internationally renowned hotel groups referred to in this project are the following brands:

1 ) Marriott Group (JW Marriott, Ritz-Carlton, Marriott, Westin, Sheraton, W Hotels, etc.)

2 InterContinental Hotels Group (InterContinental, Crowne Plaza, Holiday Inn, Indigo, etc.)

3 ) Hyatt Group (Hyatt, Grand Hyatt, Park Hyatt, Alila, etc.)

4 ) Accor Group (Sofitel, Pullman, Swissôtel, etc.)

5 Shangri-La Group

6 ) Banyan Tree Group (Banyan Tree, Capella Hotels & Resorts, etc.)

7 ) Wyndham Group (Wyndham Grand, Wyndham, Howard Johnson, Ramada, etc.)

8 Kempinski, Four Seasons, Aman, and others.

  (5) This project does not accept bids submitted by consortia.

4 Procurement details: See the tender letter for specifics.

5 Procurement method: Open tendering

6 Service period: Two Year, The contract for this project shall be terminated if the parent group of Party A engages in centralized procurement at the time of contract signing.

7、 Registration Method and Deadline

(1) Time: 2023 12 Moon 28 Day - 2024 1 Moon 3 day

(2) Location: Procurement Department, Tianyuan Building, No. 2 Qianchao Road, Shangcheng District, Hangzhou City

(3) Method: Obtain on-site or via email, email address: 542191660@qq.com; (Please be sure to include the contact person’s name, phone number, and email address in your email.)

8 Bid deadline: 2024 1 Moon 3 Noon 12 Point 00 Share

9. Bid opening time: 2024 1 Moon 3 In the afternoon 13 Point 00 Divide

10 Transaction Principle: Comprehensive Scoring Method

11、 Contact information:

Contact: Xu Tianyang, Procurement Department, Hangzhou Tianyuan Building Co., Ltd.

Phone: 0571-88111111, 13757160668

 

 

 

Chapter Two   Tender Requirements

I. Name of the Tendering Entity: Hangzhou Tianyuan Building Co., Ltd.

II. Instructions for Bidders

      1 Project Name: Hangzhou Tianyuan Building Co., Ltd. and its Subsidiary Zhihui Hotel Branch Coffee machine rental and material delivery Procurement project.

      2、 Bidder Qualification:

  (1) Bidders must be registered within the territory of the People’s Republic of China and be independent legal entities or other organizations capable of independently assuming civil liabilities and possessing the capacity to supply goods (provide a copy of their business license).

  (2) Different entities whose legal representatives are the same person or that have controlling or management relationships with each other shall not bid for the same procurement project.

  (3) The supplier database complies with, acknowledges, and undertakes to fulfill all the requirements set forth in this Letter of Invitation; the goods and services provided must be lawful within the territory of China.

  (4) The bidder has undertaken no fewer than one hotel project since January 1, 2019. (Including hotels of four- and five-star rating or higher, or hotels of equivalent standards managed by internationally renowned hotel management groups—proof of management contracts or certificates from the hotel management company must be provided) or well-known enterprises and institutions. Supporting documentation ( A copy of the contract stamped with the bidder’s official seal. ).

Note: The hotels of comparable档次 managed by internationally renowned hotel groups referred to in this project are the following brands:

1 ) Marriott Group (JW Marriott, Ritz-Carlton, Marriott, Westin, Sheraton, W Hotels, etc.)

2 InterContinental Hotels Group (InterContinental, Crowne Plaza, Holiday Inn, Indigo, etc.)

3 ) Hyatt Group (Hyatt, Grand Hyatt, Park Hyatt, Alila, etc.)

4 ) Accor Group (Sofitel, Pullman, Swissôtel, etc.)

5 Shangri-La Group

6 ) Banyan Tree Group (Banyan Tree, Capella Hotels & Resorts, etc.)

7 ) Wyndham Group (Wyndham Grand, Wyndham, Howard Johnson, Ramada, etc.)

8 Kempinski, Four Seasons, Aman, and others.

   (5) This project does not accept bids submitted by consortia.

    3 Submission of Bidding Documents: 1 original and 2 copies. ( Each page must be stamped with the official seal. ). Please affix the official seal of your organization to the tender letter, quotation, bidder qualification certificates, commitment letter, contact information, and other relevant documents. Seal them in a tightly closed package and apply a seal across the seam of the package.

    4、 Bidding Location: Procurement Department, Hangzhou Tianyuan Building, No. 2 Qianchao Road, Shangcheng District, Hangzhou City

       Bid deadline: 2024 1 Moon 3 In the afternoon 12 Point 00 Share

5、 Bid opening time: 2024 1 Moon 3 In the afternoon 13 Point 00 Share

6 Service period: Two years, The contract for this project shall be terminated if the parent group of Party A engages in centralized procurement at the time of contract signing.

 

• Procurement content:

Note: 1 Please affix the official company seal on the quotation form; otherwise, it will be considered invalid.

2 In the “Specifications” column of the table, fill in the specifications according to the actual specifications of the goods provided.

3 The quotation includes related items. Taxes and fees.

4 The coffee product quotation already includes the machine usage fee.

Serial number	Product Name	Specifications		Unit	Unit price including tax (yuan) / piece)	Minimum unit price (yuan)
1	Coffee beans	500g		Package/Item
2	Coffee powder	1 kilogram		Package/Item
3	Instant coffee	3g		Package/Item
4	Brown sugar package	With instant coffee		Package/Item
5	Plant-based milk powder packets	With instant coffee		Package/Item
6	Striped brown sugar	5g		Item/Condition
7	Strip-shaped white sugar	5g		Item/Condition
Note: (You can fill in details here, such as the minimum order quantity for each product and the annual material delivery requirements.)
Total of minimum unit prices			Uppercase:                     Renminbi   Lowercase: ￥                   (Yuan)

 

 

Coffee machine rental:

Note:

1 The coffee machines provided for rental should be filled in according to the actual situation. Based on the reported coffee machine model, please provide product drawings, descriptions, user manuals, and other relevant documentation.

2、 In the later stage, the hotel may adjust the quantity and functionality of the borrowed equipment based on actual operational conditions. The successful bidder shall cooperate accordingly within the same grade level.

3 The equipment listed in the following inventory is what the hotel needs to borrow from the winning bidder during the contract period. The specific brand and model of such equipment shall be recommended by the winning bidder itself. The winning bidder shall be responsible for the daily maintenance and upkeep of the borrowed equipment. In the event of repair costs arising from natural wear and tear, the winning bidder shall bear the associated expenses; however, if the damage is caused by human factors, the tendering party shall cover the repair costs. The specific criteria for determining responsibility shall be agreed upon through mutual negotiation between the two parties. Please also indicate the original value of the borrowed equipment as well as its residual value after annual depreciation.

Number of coffee machine rentals at Tianyuan Building

Serial number	Place of use	Brand model	Unit	Quantity	Amount (yuan) / Taiwan)
1	Lobby bar equipped with a multi-functional automatic coffee machine (coffee beans).	Aibao MONROC (Reference)	Taiwan	1
2	Lobby bar equipped with an electrically controlled coffee grinder.	HC-600 (Reference)	Taiwan	1
3	Restaurant multi-function automatic coffee machine (coffee beans)	COLET S8T (Reference)	Taiwan	1
4	Restaurant multi-function automatic coffee machine (coffee beans)	JURA X-7 (Reference)	Taiwan	2
5	Executive lounge with multi-function automatic coffee machine (coffee beans)	COLET CLT-007 (Reference)	Taiwan	1
6	Multifunction coffee machine for meetings (coffee beans)	COLET S8T (Reference)	Taiwan	1
7	For the meeting Fully automatic coffee steamer (Coffee powder)	RU-300 (Reference)	Taiwan	1
Total amount for coffee machines		Uppercase:                     Renminbi   Lowercase: ￥                   (Yuan)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Coffee machine rental:

Note:

1 The coffee machines provided for rental should be filled in according to the actual situation. Based on the reported coffee machine model, please provide product drawings, descriptions, user manuals, and other relevant documentation.

2、 In the later stage, the hotel may adjust the quantity and functionality of the borrowed equipment based on actual operational conditions. The successful bidder shall cooperate accordingly within the same grade level.

3 The equipment listed in the following inventory is what the hotel needs to borrow from the winning bidder during the contract period. The specific brand and model of such equipment shall be recommended by the winning bidder itself. The winning bidder shall be responsible for the daily maintenance and upkeep of the borrowed equipment. In the event of repair costs arising from natural wear and tear, the winning bidder shall bear the associated expenses; however, if the damage is caused by human factors, the tendering party shall cover the repair costs. The specific criteria for determining responsibility shall be agreed upon through mutual negotiation between the two parties. Please also indicate the original value of the borrowed equipment as well as its residual value after annual depreciation.

Number of coffee machine rentals at the Intelligence Hotel branch under Tianyuan Building

Serial number	Place of use	Brand model	Unit	Quantity	Amount (yuan) / Taiwan)
1	Lobby bar equipped with a multi-functional automatic coffee machine (coffee beans).	Aibao MONROC (Reference)	Taiwan	1
2	Lobby bar equipped with an electrically controlled coffee grinder.	HC-600 (Reference)	Taiwan	1
3	Restaurant multi-function automatic coffee machine (coffee beans)	COLET S8T (Reference)	Taiwan	1
4	Restaurant multi-function automatic coffee machine (coffee beans)	JURA X-7 (Reference)	Taiwan	1
Total amount for coffee machines		Uppercase:                     Renminbi   Lowercase: ￥                   (Yuan)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IV. Service Commitment Table

 

	Content	Bidder’s Commitments and Statements	Note
Promise One	Value-Added Tax Invoice Tax Rate		This is required.
Commitment Two	Delivery time and on-time delivery rate for ad-hoc order requests to hotels		This field is required (if there is a detailed delivery plan, please attach it separately).
Commitment Three	After-sales service		This field is mandatory (please provide detailed information on after-sales service response times, repair and replacement procedures, etc.).
Commitment Four	Delivery time and location		This is required.

 

Note: Please affix the official seal on the Service Commitment Form; otherwise, it will be considered invalid. 。

 

 

Power of Attorney

Hangzhou Tianyuan Building Co., Ltd. ：

We hereby appoint our company.           Mr./Ms. (whose position at our company is:                 , Contact phone number:            Mobile phone:           Fax:           ), representing our company’s full authority to handle this. Your company Coffee machine rental and material delivery Procurement Project With regard to all matters related to the inquiry, should a deal be reached, I will have full authority to sign the relevant contract on behalf of our company. And is responsible for handling matters such as contract performance.

Hereby notified.

Copy of the second-generation ID card of the legal representative:

 

 

 

A copy of the second-generation ID card of the authorized agent. ：

 

 

 

  Supplier Name (Official Seal):

Date ：   Year Month Day

 

 

Attachment: Detailed Scoring Criteria for Coffee Machine Rental and Material Delivery

Serial number	Review and Assessment Content	Score	Scoring Criteria
1	Quotation	50	The bidder with the lowest overall final quote will be ranked first; the highest score will be... 50 Decreasing sequentially 5 Points.
2	Temporary order delivery time and arrival rate	10	Generally, 0-4 Points, good 5-7 Points, excellent 8-10 Points.
3	Commitment to follow-up measures in case of quality issues	20	For those with post-event assurance commitments, scores will be assigned based on factors such as the level of detail and completeness of the content, as well as its operational feasibility. Generally, 0-6 Points, good 7-14 Points, excellent 15-20 Points.
4	Supply Performance	10	Since 2019 Year 1 Moon 1 Since the date (based on the contract signing date), for each supplier with a track record of providing products to hotels or well-known enterprises and institutions [see qualification requirements], one point is awarded. 2 Points, highest score 10 Points.
5	Other services and offers available	10	Develop a project service plan based on the actual conditions of the project, including but not limited to procurement channels, delivery methods, work schedules, daily management measures, quality assurance measures, emergency response procedures for unexpected incidents, safety precautions, and whether other preferential measures can be provided. Scoring will be determined based on the level of detail and completeness of the content, as well as its feasibility and operability. Generally, 0-4 Points, good 5-7 Points, excellent 8-10 Points.
Total (points)		100