Due to operational needs, the Tianyuan Building Intelligence Hotel in Hangzhou plans to install elevator control systems on four Mitsubishi elevators. We are conducting an open tender and welcome qualified entities to register. The relevant matters are hereby notified as follows:

Procurement Items: Four Mitsubishi elevator control systems for the hotel, including the elevator control mainboard, floor controllers, card readers, and card printers. The elevator control equipment to be procured and installed this time must enable a single-card issuance via the hotel management software to simultaneously support elevator control and door-lock access control functions. Bidding companies are required to conduct on-site surveys independently. Should any losses incurred by us result from the failure of the technical specifications to meet the required standards, the bidding company shall bear the corresponding compensation liability.

2 For details on product quantity, specifications, and technical requirements, please refer to Chapter 3, “Technical Standards and Requirements.”

3 The bidder must simultaneously meet the following qualification requirements:

3.1 Has independent legal personality.

3.2 The enterprise must have been established for at least three years and hold general taxpayer status.

3.3 Photocopies of the business license, authorization agency certification documents, and other relevant documents must be stamped with the official seal of the entity and bear the signature or stamp of the legal representative or their authorized agent.

4. The maximum price for this tender is set at 100,000 yuan. Bids exceeding the specified maximum price will be deemed invalid and rejected.

5. The deadline for submitting the bid documents is: 2025 July 12, 4:00 PM.

Recipient email: hotel@tianyuantower.com 。

5.1. The bidding documents delivered after the deadline will not be accepted by the inquirer.

6. Bidders shall independently visit the project site for inspection.

Tendering party: Hangzhou Tianyuan Building Co., Ltd.

Office Address: Engineering Department, Tianyuan Building, No. 2 Qianchao Road, Hangzhou City

Contact person and phone number: Yang Yungang, 13867495789.

Email: hotel@tianyuantower.com 。

Hangzhou Tianyuan Building Co., Ltd.

2025 July 7

Chapter 2: Instructions for Bidding

1. Quotation document

1.1 Bidding Preparation Basis: Bidders shall prepare their bids based on the technical requirements and quantity list provided by the tenderer.

1.2 Quotation Composition

1.2.1 The quoted prices include the procurement, manufacturing, installation, warehousing, packaging, delivery, and transportation of all products and equipment, as well as any related import duties and charges for equipment and materials, contingency fees, commissioning, technical services and training, provision of relevant documents and data, free warranty and maintenance services for the agreed period, taxes and levies, profit, and all other necessary and indispensable expenses required to fulfill the contract.

1.2.2 When submitting a quotation, the product’s material, specifications (including thickness), manufacturing process, technical parameters, and warranty period must all comply with the bidder’s explicit requirements.

2. Quote validity period

2.1 The quotation is valid for 30 days.

2.2 During the validity period of the quotation, if the bidder withdraws or modifies its quotation document, it shall bear the responsibilities stipulated by the quotation document and by law.

3. Clarification of the Bid Document

3.1 Bidders should carefully read and review the entire content of the bidding documents. If they have any questions, they should submit their inquiries in writing or via email according to the following schedule, requesting the tenderer to clarify the bidding documents.

Deadline for bidders to raise questions: 4:30 p.m. on July 10, 2025. Time for the tenderer to issue clarifications on tender documents: 5:30 p.m. on July 11, 2025.

3.2 Clarifications to the bidding documents will be provided in writing or via email to all bidders, without identifying the source of the clarification questions.

4 Tender document's Submit

4.1 Please provide one complete set of tender documents in electronic format, in PDF format.

4.2 The bidding document shall include the following information: a. Project number; b. Project name; c. Name of the bidder; d. Name of the legal representative of the bidder or name of the authorized agent.

4.3 The bidding document shall be stamped with the official seal of the bidder at the designated location and signed or sealed by the legal representative or their authorized agent. Any bidding document that has not been stamped by the bidder and signed or sealed by the legal representative or their authorized agent shall be deemed invalid.

4.4 The bidding documents shall be written or printed using non-fading materials and signed by the legal representative of the bidder or their authorized agent, or stamped with the official seal of the bidder’s organization. If an authorized agent signs the documents, the bidding documents must be accompanied by a power of attorney signed or sealed by the legal representative. Bidding documents should, as far as possible, avoid alterations, additions between lines, or deletions. Should any of the above situations occur, the altered sections must be affixed with the official seal of the bidder’s organization or confirmed by the signature of the legal representative of the bidder or their authorized agent.

5. Intellectual property

5.1 The bidder shall ensure that it holds legitimate intellectual property rights to the products it sells. If the tenderer suffers damages due to the products infringing upon the intellectual property rights of others, the bidder shall bear such losses and assume liability for breach of contract.

6 ．Review Review

6.1 Review Panel

6.1.1 The bidder shall form the evaluation panel independently.

6.1.2 Members of the review panel shall recuse themselves if any of the following circumstances apply:

(1 ) Close relatives of the bidder or the principal person in charge of submitting the bid;

(2 ) Personnel from the project supervisory authority or the administrative oversight authority:

(3 ) Has an economic interest relationship with the bidder;

(4 ) Has previously been subject to administrative or criminal penalties for engaging in illegal activities in inquiry, bidding, bid evaluation, and other activities related to tendering and bidding;

(5 ) Has other interests or relationships with the bidder.

6.2 Evaluation Principles

The review process adheres to the principles of fairness, impartiality, scientific rigor, and selection of the best candidates.

6.3 Evaluation Method

6.3.1 If, during the bidding deadline and evaluation period, the number of valid bidders falls below three, the tendering party may, based on the actual situation, decide whether to continue the bidding process according to the original tendering method.

6.3.2 Evaluation Criteria: The procuring entity will conduct a comprehensive evaluation of all bidders to determine the tender results. The evaluation plan is as follows:

Scoring Sheet:

Serial number	Comment Review Inside Capacity	Score	Scoring Criteria
1	Quotation	50	The bidder with the lowest overall quote ranks first; the highest score is... 50 Decreasing sequentially 5 Share
2	Reflects the enterprise's overall strength	15	According to ISO9001 Quality Management System Certification, Environmental Management System Certification, Occupational Health and Safety Management System Certification Scoring is based on specific conditions, and one of them receives 5 points.
3	Demonstration of technological advancement	25	Judged across multiple dimensions—including hardware and software performance, usage environment, and other factors—a performance indicator that fully meets all criteria receives 5 points. Item 1: The elevator control equipment adopts a split configuration consisting of a card reader, an elevator control host, and floor controllers, enabling rapid response to maintenance services. Item 2: The audio and visual prompts for elevator access card swipes (including alarm notifications) should be consistent with the card-swipe prompts for door locks, ensuring a more seamless and enhanced user experience. Item 3: The elevator control system features time-based access control; once a room card expires, it can no longer be used to access the elevator. Fourth: After swiping the card, the system automatically identifies the guest’s room floor and delivers the item to that floor without the guest needing to press the floor button. Item 5: When issuing cards, you can combine the floors under your control and grant guests access to one or more specific floors. Management cards can unlock permissions for designated elevator floors, allowing administrators to freely select which elevator floors to enable for convenient management and use.
4	After-sales service reflects	10	For each additional year added to the original one-year free warranty period, 2 points are awarded, up to a maximum of 10 points.

7 . Tender Results

7.1 Result Notification

Within the validity period of the quotation specified in Section 2.1 of this chapter, the procuring entity shall publicly announce the results of the bid opening. The announcement period shall be three days. Upon expiration of the announcement period, the procuring entity shall notify the bidders of the bid opening results in writing or electronically.

7.2 Performance Guarantee

7.2.1 After receiving the notice of award, the successful bidder must provide the following to the tendering party when signing the contract: Performance bond Performance bond: RMB 5,000 in total, to be paid via bank transfer. The performance bond shall be paid to the tenderer within 5 days after the contract is signed. If the successful bidder refuses to pay the performance bond, the tenderer shall revoke the bidder’s qualification as the successful tenderer. The performance bond will be refunded without interest within 30 days after the completion and acceptance inspection are passed.

7.3 Sign the contract

7.3.1 Opening of bids The bidder ranked first in the results shall... Within 5 working days after the expiration of the public notice period for bid opening results, Sign a procurement contract with the bidding entity,

7.3.2 If a bidder refuses to sign the contract without justifiable reasons, the procuring entity shall disqualify the bidder and the bidder shall also compensate for any losses incurred by the procuring entity.

8 Supply cycle

8.1 The product delivery cycle shall meet the requirements and provisions regarding the delivery period stipulated in the procurement contract.

9 Payment and Settlement Methods for Goods

9.1 The specific method shall be subject to the terms of the procurement contract.

Technical standards and requirements

I. Equipment and Technical Requirements

All requirements
Software	Collaboration requirements	Card issuance can be performed via the front desk door lock or the liquor management software, enabling the generation of various elevator access permissions with a single card issuance.
Function	Card-swiping response time	<0.5 Second
	Audio-visual alert	Includes various audio and visual prompts to provide feedback on card permissions.
	Card-swiping distance	0 —50MM
	Increased demand for floors	If the future usage requirements change, simply adding floor controllers will suffice to accommodate the increased number of floors.
	Statute of limitations requirements	Supports time control functionality for managing the validity period of cards with various permissions.
Other	Card-swiping panel	The card-swiping panel needs to cover the existing hole positions of the elevator’s card-swiping panel, and the panel must not protrude outward.
	Architecture and Security	The access control device is connected to the elevator buttons using a dry-contact connection standard.
	Architecture and Security	The elevator control equipment must have the ability to resist electromagnetic interference to ensure its long-term, reliable operation.

II. Supply Cycle and Acceptance Requirements

1. Delivery cycle: Shipment must be delivered to the project site within 15 days of receiving the shipping notification.

2. Installation period: Completion within 7 days.

3. The goods must be brand-new and unused products, and the packaging must be intact and undamaged. The product packaging shall include information such as the date of manufacture, specifications and model number, and product type. Before the goods are delivered and pass acceptance inspection, the supplier shall bear the risk of loss or damage.

4. The supplier shall, at the time of delivery, provide the buyer with relevant documents and materials such as certificates of product conformity and instruction manuals. Otherwise, the buyer reserves the right to refuse acceptance of the goods.

5. It is necessary to communicate with the elevator manufacturer, door lock manufacturer, and relevant parties to handle all coordination matters, ensuring that the elevator control system functions properly with the elevators and hotel systems and that system integration is successfully achieved.

III. On-site Technical Service Requirements

The supplier shall provide relevant technical services free of charge as required by the Project Management Department of the contracting party, including but not limited to: material handling, storage, briefing on storage requirements, installation, technical training, and briefing costs—all of which shall be itemized separately and included in the total bid price.

IV. Product Warranty and After-Sales Service Requirements

1 The supplier shall, in accordance with the contract provisions and the supply schedule, carry out product delivery and on-site acceptance inspection, and rectify any defects in the product that are not caused by human factors. Otherwise, the contracting party shall have the right to independently arrange personnel, materials, and equipment to complete the repair work, and the associated costs will be deducted from the winning bidder’s warranty deposit. The free quality warranty period shall be no less than one year, starting from the date when all elevator control equipment and related supporting products have been installed and passed the completion acceptance inspection.

2 The supplier’s maintenance and upkeep services shall be subject to the management of the buyer’s personnel. The supplier shall provide the buyer with valid contact information for repairs (including a landline telephone number at the fixed office location, an email address, and a detailed mailing address, etc.).

3 During the warranty period, if the buyer encounters a problem that it cannot resolve on its own, the supplier must complete emergency repairs within 8 hours of receiving notification and shall bear the associated repair costs. After the warranty period ends, the supplier shall provide guidance on the use, maintenance, and repair of the elevator control system components, and repair fees will be charged based on actual costs.

V. Procurement List

Note:

The quoted prices include the procurement, manufacturing, installation, warehousing, packaging, delivery, and transportation of all products and equipment, as well as any related import duties and charges for equipment and materials, contingency fees, commissioning, technical services and training, provision of relevant documents and data, free warranty and maintenance services for the agreed period, taxes and levies, profit, and all other necessary and indispensable expenses required to fulfill the contract.

Serial number	Product Name	Model and Specifications	Quantity A	Unit price (yuan) B	Total price (CNY) C *C = A B**	Note
1	Elevator control card reader		8
2	Elevator control mainboard		8
3	Elevator control automatic floor selection control panel		8
4	Surge power supply dedicated for elevators		8
5	Dedicated data cable for elevator control		8
6	Induction card issuing machine		1
8	Total	Chinese currency amount in capital letters:

Chapter 4: Tender Document Format

Hangzhou Tianyuan Building Co., Ltd. – Smart Hotel Branch

Elevator Control System Procurement and Installation Project

Tender document

Invest Mark Person: (Seal)

Legal Representative or their authorized agent: (Signature or Seal)

Date: Year Moon day

Table of Contents

1. Bid Letter and Detailed Quotation Table;

II. Application Documents for Qualification Review:

Statement of Integrity;
Original Power of Attorney for the Bid Document;
A copy of the business license (with the official company seal affixed);
Bidder General Information Form (with official seal);

Bidder qualification documents;
Bidding technical proposal;

Bid Letter

To: Hangzhou Tianyuan Building Co., Ltd.:

1 . According to your side {Project Name} We have carefully studied the tender documents and, having fully understood and mastered the bidding instructions, technical standards and requirements, as well as other relevant documents for this project, we hereby undertake to provide the corresponding goods, technical services, and warranty-period services—as specified in the quotation schedule detailed in Annex 1—to meet the requirements set forth in the tender documents, and to fulfill our obligations in accordance with the contract terms.

2 We have thoroughly reviewed all tender documents, including any amendment documents (if applicable) and relevant attachments.

3 We guarantee to complete the delivery in accordance with the requirements stipulated in the procurement contract.

4 We agree that the submitted bid documents shall remain valid and binding within the quotation validity period specified in the bid documents.

5 We will participate in the bidding strictly in accordance with the relevant regulations on project bidding and tendering as well as the provisions set forth in the tender documents. We understand that you are not obligated to accept the lowest-priced bid, nor do you have any obligation to explain the bidding results. Should we be awarded the contract, we will sign a contract with you within 15 days from the date of receipt of your notice of award, in compliance with the terms stipulated in the notice of award, the tender documents, and this bid document, and will fulfill all responsibilities and obligations as prescribed.

Bidder: (Seal) Unit Address:

Legal Representative or their authorized agent: (Signature or Seal)

Contact phone number:

Date: _____ year ____ month ____ day

Quotation Details List

Quoter: Date:

Serial number	Product Name	Brand/Model and Description	Unit	Quantity A	Unit price B including tax	Total price *C = A B**	Note
1	Elevator control card reader		one	8
2	Elevator control host		Taiwan	8
3	Floor controller		Taiwan	8
4	Surge power supply dedicated for elevators		Taiwan	8
5	Dedicated data cable for elevator control		Group	8
6	Card issuing machine		Taiwan	1
7	Total	Chinese currency amount in capital letters:

Note:

1 The quoted prices include all costs associated with the procurement, manufacturing, installation, warehousing, packaging, delivery, and transportation of the products and equipment, as well as any related import duties and charges for equipment and materials, contingency fees, commissioning, technical services and training, provision of relevant documents and data, free warranty and maintenance services for the agreed period, taxes and levies, profit margins, and all other necessary and integral expenses required to fulfill the contract.

II. Application for Qualification Review

Statement of Integrity

Myself (Legal representative, ID number) We hereby solemnly declare that our company is participating in... (Project Name) All submitted documents, entered data, and attached materials are true, legal, and valid. Likewise, the statement I am making here is also true and valid. I am willing to assume responsibility for the findings of any investigations conducted by the relevant authorities during the quotation process.

If any of the quotation materials submitted by this company are found to be false, we are willing to accept the penalties imposed by the relevant administrative authorities in accordance with applicable laws and regulations.

(Official Seal)

Legal Representative: (Signature)

Year Month Day

Letter of Authorization for the Bid Document

This power of attorney states: I (Name) is (Bidder Name) The legal representative hereby authorizes and entrusts... (Bidder Name) of the (Name) Sign for my company { Project Name} The authorized agent designated by the legal representative of the quotation document hereby confirms that the agent is fully authorized to represent me in signing the contents of this quotation document for the project.

The agent has no authority to subdelegate; hereby entrusted.

Agent: , ID number:

Bidder: (Official Seal)

Legal Representative: (Signature or Seal)

Date of Authorization: Year Month Day

Attachment: Photocopies of the legal entity’s and agent’s identification cards

Bidder General Information Form

Bidder Name
Registered address			Postal code
Contact Information	Contact person			Phone
	Fax			Website
Legal Representative	Name	Technical Title		Phone
Technical Lead	Name	Technical Title		Phone
Establishment Date
Enterprise Qualification Level
Unified Social Credit Code
Registered capital
Opening bank
Account

Note: 1. Photocopies of business license, authorization agency certification documents, etc.

Public Notice for the Bidding of the Maintenance Project for McQuay Centrifugal Compressors at Hangzhou Tianyuan Building’s Central Air Conditioning System

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Announcement of Winning Bid for the Procurement Project of “Year-Round Legal Advisory Services” by Hangzhou Tianyuan Building Co., Ltd. and its Subsidiary Companies

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Address: No. 2 Qianchao Road, Qianjiang New City, Shangcheng District, Hangzhou, Zhejiang Province, China

Postal code:

310020

Switchboard:

0571-88111111

Fax:

0571-87936687

0571-87936341 (Sales Department)

Reservation phone:

400 826 3155

0571-88111111-8087

8089 (Room Reservation)

7707 (Ordering)

Recruitment Hotline:

0571-86997966

87936317

Official website:

www.tianyuantower.com

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