Annual Inspection Project for Gas Detectors at Hangzhou Tianyuan Building

Tender Documents ​

Hangzhou Tianyuan Building Co., Ltd. is conducting an open tender for the “Annual Inspection Project of Gas Detectors at Tianyuan Building.” Details are as follows:

Chapter One Tender Notice ​

I. Tendering Entity ​

Unit Name: Hangzhou Tianyuan Building Co., Ltd.

Address: Qianchao Road, Sijiqing Subdistrict, Shangcheng District, Hangzhou City 2 Number

Contact: Yang Yungang ​

Contact phone number: 13864795789

II. Project Name ​

Annual Inspection Project for Gas Detectors at Tianyuan Building ​

III. Project Overview ​

1. Project Location Tianyuan Building (specific address as above) ​

2. Detection range All in-use gas detectors within the building— including, but not limited to, those installed in kitchen areas, gas equipment rooms, and near gas pipelines in public areas—total approximately: [55] Tai (the specific quantity shall be subject to on-site verification). ​

3. Project cycle From the date of contract signing [15] Complete all testing work within one working day and submit the official test report. ​

4. Project Requirements Through professional testing, we ensure that the gas alarm complies with relevant national standards and specifications, enabling it to accurately and promptly detect gas leaks and thereby safeguard the safety of personnel and property within the building. ​

IV. Bidder Qualification Requirements ​

1. Possesses independent legal personality and holds a valid business license, with its business scope including gas equipment testing or related testing services. ​

2. Possess a qualification certification for inspection and testing institutions issued by the provincial-level or higher market supervision and administration authorities or relevant industry regulators, with the scope of accreditation covering gas alarm detector testing. ​

3. Having no less than [3] Qualified professional testing technicians—technicians must hold relevant professional qualification certificates and have experience in the testing of gas detectors. ​

4.  Possesses a comprehensive quality assurance system and safety management procedures, enabling it to assume responsibility for safety throughout the testing process. ​

V. Submission of Bidding Documents ​

1. Submission deadline: 2025 Year   9 Moon 15 day 16：30 (Beijing Time), bid documents submitted after the deadline will not be accepted. ​

2. Submission Location: Qianchao Road, Sijiqing Subdistrict, Shangcheng District, Hangzhou City 2 Tianyuan Building Engineering Department

3. Bid Document Requirements: The bid document must be sealed and packaged, with the cover clearly marked. “ Tender Document for the Annual Inspection Project of Gas Detectors at Tianyuan Building ” — Bidder’s name, contact person, and contact telephone number, with the official seal of the unit affixed. The bidding documents shall include the original copy. 1 copy, duplicate 1 portion

6. Bid Opening Time and Location ​

1. Bid opening time: 2025 Year   9 Moon 16 day 14：30 (Beijing Time); any changes will be notified to all bidders in advance. ​

2. Bid opening location: Same as the location for submitting bid documents. ​

3. Bidding Opening Method: This bidding will be opened on-site. Bidders must send their legal representative or an authorized agent to attend the bid opening meeting. The authorized agent must bring the original identification card and the original authorization letter. ​

VII. Media for Issuing the Announcement ​

This tender notice is at The official website of Hangzhou Tianyuan Building has released ( www.tianyuantower.com ), any reprints by other media are invalid. ​

8. Contact Information ​

Same as this announcement “ I. Tendering Entity ” Relevant content. ​

IX. Other Notes ​

1. This project does not accept bids from joint ventures, and subcontracting or illegal sub-contracting is not permitted. ​

                                           Hangzhou Tianyuan Building Co., Ltd.

                                              2025 Year 9 Moon 10 day

Chapter Two Instructions for Bidders ​

I. General Provisions ​

1. This bidding project involves the annual inspection of gas detectors at Tianyuan Building. The procuring entity will select a testing agency with appropriate qualifications and capabilities through an open tender process to carry out the inspection work for this project. ​

2. This tender is conducted in accordance with “ Open, fair, just, and honest and trustworthy ” In accordance with the principle that all eligible bidders shall participate in the bidding on an equal footing. ​

3. Bidders shall carefully read all contents of the tender documents. If a bid does not meet the substantive requirements set forth in the tender documents, it will be deemed invalid. ​

II. Bidding Fees ​

1. Bidders shall bear all costs associated with preparing and submitting their bids. Regardless of the outcome of the bidding process, the procuring entity shall not be responsible for such costs. ​

2. All expenses incurred during the inspection process—such as equipment transportation, on-site coordination, and safety protection—are included in the bid price; the procuring entity will not make any additional payments. ​

III. Composition of the Bid Document ​

1. Certificate of Legal Representative’s Identity (original) and a photocopy of the Legal Representative’s ID card (with official seal affixed); if another person is authorized to bid on behalf of the company, an original Letter of Authorization from the Legal Representative and a photocopy of the authorized representative’s ID card (with official seal affixed) must be provided. ​

2. A valid copy of the business license (with the official seal affixed). ​

3. A copy of the qualification certificate for inspection and testing institutions (with the official seal affixed), clearly showing that the scope of accreditation includes gas alarm detector testing. ​

4. List of qualified testing technicians, photocopies of their professional qualification certificates, and supporting documents demonstrating work experience (with official seal). ​

5. Near 3 A written statement confirming that there are no significant records of violations of laws and regulations or any adverse credit records within the year (original document, stamped with the official seal).

6. Testing Plan: Includes testing basis, testing methods, testing procedures, and a list of testing equipment (with calibration certificates for each piece of equipment specified). / Calibration status, quality control measures, safety assurance measures, and other relevant content (with the official seal affixed). ​

7. Bidding Quotation Form: The unit price, total price, and scope of included costs (such as testing fees, report preparation fees, etc.) must be clearly specified. The quotation shall be a one-time fixed price (original document stamped with the official seal). ​

8.  Quality Assurance Commitment and After-Sales Service Plan: Includes commitments regarding the accuracy of test results, promised report delivery times, and subsequent technical support services (with official company seal). ​

Chapter Three Testing Requirements

I. Testing Content and Requirements ​

1. Visual inspection ​

( 1 The housing of the gas alarm should be intact and undamaged, with no obvious deformation, cracks, or scratches. The markings should be clear and complete, including information such as the product name, model number, manufacturer, date of manufacture, certificate of conformity, and alarm concentration value. ​

( 2 The wiring of the alarm device should be secure and compliant with standards, with no signs of looseness, aging, or damage. The connections of power cables and signal cables must meet the relevant standard requirements. ​

( 3 The installation location of the alarm should comply with regulatory requirements, being kept away from vents, heat sources, electromagnetic interference sources, and other such factors. The installation height and distance from the gas leak source must meet the detection standards. ​

2. Function testing ​

( 1 Power-on test: Connect the alarm’s power supply and check whether the power indicator light and the normal operation indicator light illuminate properly, and whether the device can start up normally. ​

( 2 Alarm Function Testing: Use a combustible gas at a standard concentration (such as propane, natural gas, etc., specifically determined according to the type of gas detected by the alarm) to test the alarm. Observe whether the alarm can emit audible and visual alarm signals within the specified time and whether the alarm concentration value falls within the range prescribed by standards. ​

( 3 Fault alarm function testing: Simulate power failures, sensor malfunctions, and other similar conditions to verify whether the alarm system can promptly issue fault alarm signals and whether the fault indicators are clear. ​

( 4 ) Interlinked Function Testing (if applicable): For alarms equipped with functions such as interlinked gas valve shut-off and exhaust fan activation, it is necessary to test whether the interlinked functions operate normally and whether their actions are accurate and timely. ​

3.   Recording and Identification ​

( 1 During the inspection process, each alarm device must be assigned a unique identification number, and detailed records must be kept of the device’s information (such as model, manufacturer, installation location, installation date, etc.), inspection data, and inspection results. ​

( 2 For alarms that pass inspection, a “qualified” label should be affixed, indicating the date of inspection and the next scheduled inspection date. For alarms that fail inspection, an “unqualified” label should be affixed, along with recommendations for corrective actions (such as repair or replacement). ​

III. Requirements for Test Reports ​

1. The test report shall be prepared in accordance with industry requirements, featuring complete content, accurate data, clear conclusions, and bearing the official seal of the inspection and testing organization. ​

2. The test report should include the following: ​

( 1 ) Name of the tendering entity, project name, testing location, and testing date; ​

( 2 ) Name and number of the standard specifications upon which the testing is based; ​

( 3 ) List of Testing Equipment (including equipment name, model, and calibration) / Calibration certificate number and validity period); ​

( 4 ) Detailed inspection records for each gas alarm (including device information, inspection items, inspection data, and inspection results); ​

( 5 ) Summary table of test results (categorized by pass and fail); ​

( 6 ) Recommendations for rectifying non-conforming equipment and opinions on subsequent handling measures; ​

( 7 ) Test conclusion (overall evaluation of the testing situation); ​

( 8 ) Signatures and dates of the testing personnel, reviewing personnel, and approving personnel; ​

( 9 A copy of the qualification certificate for inspection and testing institutions. ​

3. The inspection report should be submitted in original form. 1 copy, duplicate 2 copy, and also provide an electronic version of the report ( PDF Format).

Chapter Four: Evaluation Review

I. Review Panel

1 The tendering party shall independently establish a review panel (with an odd number of members, five or more).

2 Members of the review panel shall recuse themselves if any of the following circumstances apply:

(1 ) Close relatives of the person primarily responsible for the bid;

(2 ) Has an economic interest relationship with the bidder;

(3 ) Has previously been subject to administrative or criminal penalties for engaging in illegal activities in inquiry, bidding, bid evaluation, and other activities related to tendering and bidding;

(4 ) Has other interests or relationships with the bidder.

3 Review Principles

The review process adheres to the principles of fairness, impartiality, scientific rigor, and selection of the best candidates.

4 、Review Method

4.1 If, during the bidding deadline and the evaluation period, the number of valid bidders falls below three, the tendering party may, based on the actual situation, decide whether to continue the bidding process according to the original bidding method.

4.2 Evaluation Criteria: The procuring entity will conduct a comprehensive evaluation of all bidders to determine the tender results. The evaluation criteria are as follows:

Scoring Sheet:

Serial number	Comment Review Inside Capacity	Score	Scoring Criteria
1	Equipment Inspection Quotation	50	The lowest bidder ranks first; the highest score is... 50 Decreasing sequentially 5 Share
2	Testing Plan	15	Those with clearly defined testing criteria, scientifically sound methods, reasonable procedures, and feasible schedules will receive 10–15 points; those that basically meet the requirements will receive 5–9 points; and those with obvious defects will receive 0–5 points.
3	Testing equipment and personnel	15	If the testing equipment is fully equipped and all instruments are within their valid verification/calibration periods, and if there are sufficient, fully qualified, and experienced technical personnel, the score will be 12–15 points. If the requirements are basically met, the score will be 8–11 points. If either the equipment or personnel is insufficient, the score will be 0–7 points.
4	Report Delivery and Follow-up Services	5	Those who commit to delivering test reports on time or ahead of schedule and providing subsequent technical consulting services will receive 4–5 points; those who basically meet the delivery requirements will receive 2–3 points; and those unable to guarantee delivery times will receive 0–1 point.
5	Unit Performance	5	Within the past three years, projects with excellent performance and high relevance to this project will receive 3–5 points; projects with some relevant experience will receive 1–2 points; and projects with no relevant experience will receive 0 points. (Relevant contracts must be provided.)
6	Other services and offers available	10	Fully responsive 10 Points, partial credit awarded. 1-9 Points, no response received. 0 Points.

 

Chapter Five    Tender Result

1. Review Panel The bidders shall be ranked in descending order according to their comprehensive scores. The bidder with the highest comprehensive score shall be the first-ranked successful bidder, the next highest scorer the second-ranked successful bidder, and so on. ​

2. In the event of a tie in the overall scores, the candidate(s) to be awarded the contract shall be determined in the following order: ​

( 1 ) The bidder with the lower bid price; ​

( 2 ) Those with higher scores in the technical section; ​

( 3 ) Those with superior performance in similar projects. ​

3.   The tendering party shall publicly announce the bid opening results for a period of 3 days. After the announcement period expires, the bid opening results shall be communicated to bidders in writing or electronically.

4.  Sign the contract

( 1 The bidder ranked first in the bid opening results shall, after the expiration of the public notice period for the bid opening results, ... 5 Within one working day, sign the procurement contract with the tendering entity.

( 2 ) If a bidder refuses to sign the contract without justifiable reasons, the procuring entity shall disqualify the bidder and the bidder shall also compensate for any losses incurred by the procuring entity.

 

 

 

 

 

Chapter 6: Tender Document Format

 

 

 

 

Annual Inspection Project for Gas Detectors at Hangzhou Tianyuan Building

 

 

 

 

Tender document

 

Invest    Mark    Person:                   (Seal)

Legal Representative or their authorized agent: (Signature or Seal)

Date:          Year      Moon     day

 

  Table of Contents

 

1. Bid Letter;

II. Application Documents for Qualification Review:

1. Statement of Integrity;
2. Original Power of Attorney for the Bid Document;
3. A copy of the business license (with the official company seal affixed);
4. Bidder General Information Form (with official seal);

III. Integrity Pledge