Hangzhou Tianyuan Building Co., Ltd. ( Intellectual Building)

Office supplies Procurement Project

 

Request for Quotation Notice

 

 

 

 

Number: TYXJ-001

 

 

 

 

 

Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building)

2022 November of the year

 

 

 

 

 

Table of Contents

 

 

Part One: Procurement Notes

Part II: Instructions for Preparing and Submitting Procurement Response Documents

Part Three: Procurement Requirements

Part One: Procurement Guidelines

According to the requirements of the procurement management system, the Procurement Department of Hangzhou Tianyuan Building Co., Ltd. hereby... Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building) – Office Supplies Category Request for quotation for the procurement project. Details are as follows:

1 Procurement Number: TYXJ-001 (Non-government procurement)

2 Procurement Name: Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building) – Office Supplies Category Procurement Project

3 Procurement content: Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building) – Office Supplies Category ， See “Procurement Requirements” for details.

4 Qualification requirements for qualified suppliers:

(1) Registered within the territory of the People’s Republic of China, possessing independent legal personality, and complying with the provisions of Article 22 of the Government Procurement Law of the People’s Republic of China;

(2) The supplier database complies with, acknowledges, and undertakes to fulfill all the requirements set forth in this “Request for Quotation Notice.” The goods and services provided must be lawful within the territory of China.

5 Procurement method: Request for Quotation 。

6 · Obtain the Request for Quotation Notice:

(1) Collection Location: Procurement Department Office, No. 2 Qianchao Road, Shangcheng District, Hangzhou City.

(2) Acquisition method: Obtain on-site Or send by email.

7 Submission of Quotation Response Documents:

(1) Deadline November 13, 2022, 3:00 PM

(2) Cut-off point: Procurement Department Office, No. 2 Qianchao Road, Shangcheng District, Hangzhou City.

8 Procurement deposit: None

9 Other matters:

(1) Deadline for obtaining the inquiry documents: November 8, 2022, to November 12, 2022;

10 Contact information

(1) Procurement Entity Information

Name: Hangzhou Tianyuan Building Co., Ltd.

Location: Procurement Department Office, No. 2 Qianchao Road, Shangcheng District, Hangzhou City

Project Contact (for inquiries): Chen Huifang

Project contact number (for inquiries): 0571-88111111-5210

 

Part II: Instructions for Preparing and Submitting Procurement Response Documents

(1) Supplier Notice

1、 Suppliers, please carefully complete the “Request for Quotation and Procurement Quotation Document.” All prices are final quotations in RMB and include taxes and fees such as...

2、 Implementation location: See “Part Three: Procurement Requirements” for details.

3、 Implementation time: The purchaser will determine the specific timing based on work requirements, as stipulated in the contract.

4、 Procurement requirements:

(1) Once a supplier participates in this procurement activity, it shall be deemed to have accepted all the terms and conditions of this “Request for Quotation Notice.” Any objections, if any, must have been raised before the deadline for submitting quotation responses.

(2) Submit a request for quotation Number of response documents: One original and two copies.

(2) Review

1. Quotation Inquiry Team: The quotation inquiry team shall consist of an odd number of five or more members, including representatives from the Procurement Department, heads of relevant departments, the Finance Department, the Office, and the Property Management Center. The team will be supervised by the hotel’s Discipline Inspection and Audit Department.

2、 Supplier Response Document Review:

(1) The inquiry team implements a “post-qualification review” system for suppliers, conducting reviews and verifications of supplier qualifications.

(2) When reviewing the validity, completeness, and responsiveness of response documents, the inquiry team may request suppliers to provide necessary clarifications, explanations, or corrections regarding any ambiguities in the response documents, inconsistencies in the wording of similar issues, or obvious errors in text or calculations. Such clarifications, explanations, or corrections provided by the supplier shall not exceed the scope of the response documents nor alter the substantive content of the response documents.

The inquiry group requires that any clarifications, explanations, or corrections to the response documents submitted by suppliers must be made in writing. Such clarifications, explanations, or corrections submitted by suppliers shall be signed by the legal representative or their authorized representative, or bear the official seal of the supplier. If the supplier is an individual, the clarification, explanation, or correction must be signed by the individual himself/herself and accompanied by proof of identity.

3 Transaction Principles: The inquiry group will select suppliers whose quality and service both meet the substantive responsiveness requirements of the procurement documents. In the business competition, candidates will be advanced in descending order based on their overall scores. Recommend the candidate with the highest comprehensive score as the successful supplier, and prepare a review report. If two or more suppliers have identical quotes, the procurement inquiry team will collectively discuss and determine the successful supplier.

(3) Termination of Inquiry

The inquiry procurement activity shall be terminated if any of the following circumstances occurs:

1 1. The circumstances have changed, and the applicable conditions for the inquiry procurement method as stipulated no longer apply;

2 — Any illegal or non-compliant behavior that affects the fairness of procurement;

3 1. In the procurement process, there are fewer than three suppliers that meet the competitive requirements or whose quotations do not exceed the procurement budget;

4 The procurement task was canceled due to a major unforeseen circumstance during the procurement activities.

(4) Contracts and Performance of Obligations

1 The purchaser and the successful supplier shall, within 10 days from the date of issuance of the notice of award, sign a procurement framework contract in accordance with the standard contract text and the request for quotation. ；

2、 The procuring entity shall not impose any requirements beyond those specified in the procurement documents as conditions for signing the contract, nor shall it enter into any agreement with the successful supplier that deviates from the substantive content—such as the technical and service requirements—determined in the request for quotation. 。

3、 Except in cases of force majeure and other similar circumstances, if the purchaser alters the transaction results after issuing the notice of award, or if the successful supplier refuses to sign the procurement contract, the purchaser shall bear the corresponding legal responsibilities.

4 If the successful supplier refuses to sign the procurement framework contract, the procuring entity may designate the next-ranked candidate supplier as the successful supplier and enter into a procurement contract, or it may re-launch the procurement process. The successful supplier that refuses to sign the procurement contract shall not participate in any subsequent procurement activities for this project.

5 The procurement contract takes effect upon signing.

6 The purchaser shall organize acceptance of the supplier’s performance in accordance with the technical, service, and other requirements stipulated in the procurement contract and issue an acceptance certificate.

7 After acceptance is completed, the purchaser shall promptly pay the supplier the contract amount as stipulated in the contract.

(5) Composition of the response document

1 Business license;

2 Authorization letter;

3 · A copy of the authorized representative’s ID card (the copy must be stamped with the official seal)

4 “Request for Quotation—Supplier Quotation Documents”;

5 · Detailed description of the plan (if any);

(6) Questions and Complaints

(1) If a supplier believes that the request for quotation notice, the procurement process, or the outcome of the transaction has harmed its rights and interests, it may, within seven working days from the date it became aware or should have become aware of such harm, submit a written objection to the procuring entity or the procurement agency.

The deadline for raising objections to the request for quotation notice shall be calculated from the date on which the supplier obtains the procurement documents, and such objections must be submitted before the deadline for submitting procurement responses.

The period for raising objections to the procurement results shall be calculated from the date of announcement of the successful bid results.

(2) If the supplier is dissatisfied with the response to its query provided by the procuring entity or the procurement agency, or if the procuring entity or the procurement agency fails to respond within the prescribed time limit, the supplier may, within fifteen working days after the expiration of the response period, submit a complaint to: Supervision of the purchaser's location Departmental complaint.

Part Three: Procurement Requirements for Technologies and Services

I. State according to actual needs

Number	Inventory Name	Specifications	Unit	Unit price including tax
1	28A Toner cartridge		Only
2	H803 Color Ink		box
3	H803 Black		box
4	HP7553A Toner cartridge		Only
5	HP88A Toner cartridge		one
6	HP932 Ink cartridge		box
7	NPG-G59 Powder bin		Only
8	NPG67 Ink cartridge (color)	Canon 2318L	box
9	NPG67 Black		box
10	Canon ink cartridges (black, color)		box
11	Toner powder hp955XL	Black	box
12	HP 955XL toner powder	color	box
13	Toner cartridge 204A	Model HP M154A	box
14	Color ribbon	EPSON LQ136KW	box
15	Mouse	Logitech M90	Only
16	Mouse pad	Common domestic	Block
17	Toner cartridge refilling	88A/78A	one
Total			Uppercase:                      Renminbi Lowercase: ￥                   (Yuan)

 

II. Project Acceptance Requirements

The purchaser shall conduct acceptance inspection in accordance with the procurement documents and the contract.

III. Service Standards

The national, industry, local, or other standards and specifications that this project must comply with.

Part Four: Main Provisions of the Contract

(Subject to the final contract)

Purchase and Sales Contract

 

 

 

 

           Project Name: Tianyuan Building Office supplies Procurement Project

           Product Name: Office supplies

           Contract Number:

 

 

 

 

 

            Party A: Hangzhou Tianyuan Building Co., Ltd.    　                               

            Party B:   　                                  

            Place of signing: Hangzhou

            Signature date: 2022

 

 

Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building) To the required   Office Supplies Procurement Project   Proceed with tender procurement. As determined by the tendering party, the successful bidder is: Hangzhou Tianyuan Building Co., Ltd. (Intellectual Property Building) Office Supplies Procurement Project The successful bidder. Both parties agree to sign this contract in accordance with the following terms and conditions.

    1 Contract documents

    The following documents constitute part of this contract:

Tender documents, bid documents, inquiry records, notice of award, procurement contract, supplementary terms or explanations to the contract (explained in reverse chronological order).

    2 Contract Scope and Conditions

    All costs associated with product supply, tax payment, transportation, loading and unloading, and delivery to the user unit—up to meeting the usage requirements and quality standards, as well as the warranty-period services—are included in the total price.

    The scope and conditions of this contract shall be consistent with the contents of the contract documents specified above.

 

3. Subject and quantity of the contract

Note: The price includes a special value-added tax invoice at a rate of %. (In the event of any adjustment to the special VAT invoice tax rate by the state, the new state regulations shall prevail.)

4 Total contract price

    The contract price is (in words): Exactly one yuan (Yuan)     .00 ).

5 Payment methods:

The payment method under this contract shall be governed by the relevant provisions of the contract signed by both parties.

6 The entry into force of the contract

    This contract shall become effective upon being signed by the legal representatives of both parties or their authorized representatives and affixed with the official seals of both parties.

 

 

 

Party A Unit Name: (Seal) Hangzhou Tianyuan Building Co., Ltd. Opening Bank: China Construction Bank Corporation Hangzhou Central Branch Account: 33001616535059127056 Address: No. 2 Qianchao Road, Hangzhou City Authorized Agent: Phone: 0571- -88111111

Party B Unit Name: (Seal)   Opening Bank: Account: Address: Authorized Agent: Phone:

 

 

 

Ordering Party (Party A): Hangzhou Tianyuan Building Co., Ltd.

Delivery Party (Party B):

 

• Both parties, guided by the principles of fairness, integrity, mutual benefit, and friendly cooperation, hereby agree that Party B shall be responsible for providing services to Party A.

Regarding the provision of office supply delivery services, this agreement is hereby established to safeguard the rights and interests of both parties.

1. Delivery Service Period and Scope

1. Since     Year    Moon    From the date to    Year    Moon    As of today, If both parties reach an intention to continue their cooperation for the next year before the expiration of the current cooperation term, they may sign a new contract upon mutual agreement through negotiation. 。
2. During the contract period, Party B shall promptly provide delivery services to Party A according to the varieties, quantities, quality, and unit prices ordered by Party A; otherwise, Party A reserves the right to refuse acceptance.
3. The goods ordered by Party A from Party B must be placed via written or telephone order to Party B one day in advance. The order must clearly specify the product name, quantity, quality, delivery time, and any special requirements.

2. Quality, quantity, timing, and acceptance of delivered goods

1. Product Quality for Delivery: The product quality provided by Party B must comply with national standards, industry standards, and general standards. Party A may conduct random inspections at any time to verify the origin of the products supplied by Party B. All product liability arising from defects in the goods shall be borne by Party B.
2. Quantity: The quantity recorded on the delivery note received by Party A shall prevail.
3. Time: Party B shall deliver the ordered goods to Party A’s location on the date requested by Party A. All expenses incurred during transportation, including but not limited to transportation fees and packaging fees, shall be borne by Party B.
4. Acceptance: Upon receipt of the goods supplied by Party B, Party A shall verify the quantity, packaging, and product name of the goods (excluding quality). Party A’s acceptance of the goods does not imply that Party A confirms the quality of the goods supplied by Party B meets the requirements of this contract. Should Party A subsequently discover during use that the quality of the goods supplied by Party B does not conform to the requirements of this contract, Party A shall have the right to request Party B to replace such goods free of charge. If any loss is incurred by Party A or any third party as a result, Party B shall provide full compensation.

• Product price

Serial number	Inventory Name	Specifications	Unit	Unit price
1	28A Toner cartridge		Only
2	H803 Color Ink		box
3	H803 Black		box
4	HP7553A Toner cartridge		Only
5	HP88A Toner cartridge		one
6	HP932 Ink cartridge		box
7	NPG-G59 Powder bin		Only
8	NPG67 Ink cartridge (color)	Canon 2318L	box
9	NPG67 Black		box
10	Canon ink cartridges (black, color)		box
11	Toner HP933	Huang	box
12	Toner HP933*L	Blue	box
13	Ink cartridge 204A	Model HP M154A	box
14	Color ribbon	EPSON LQ136KW	box
15	Mouse		Only
16	Mouse pad		Block
17	Toner cartridge refilling		one

 

1. The above prices include the cost of goods, transportation insurance fees, loading and unloading charges, inspection and verification fees, taxes, and all other expenses that have been or may be incurred.
2. Party B shall issue a formal invoice for settlement.

• Payment method

Both parties on 10th to 15th of the month following supply Verify last month's payment for goods. Party B shall provide Party A with a reconciliation statement and supporting documentation (including, but not limited to, shipping documents and inbound delivery notes) for Party A’s confirmation no later than the 5th day of the month following the month of delivery. Party A After confirming there are no objections, Party B shall provide Party A with a value-added tax [special] invoice (tax rate: [ ]%). Party A will retain Party B’s payment for goods from the past three months. (Hereinafter referred to as Retained payment ) Example: Payment for goods purchased in January was made in April of the same year. Once the retention period is met, Party A, based on the invoice provided by Party B and the documents confirmed by both parties, shall... Transfer or online banking paid to Party B in the manner specified. Party B confirms that, during the retention period of the payment for goods, if Party B violates any provision of this contract, Party A shall have the right to directly deduct the relevant expenses from the retained payment. Any shortfall in the retained payment after deduction shall be supplemented by Party B.

• Breach of Contract Liability

1. If Party A suffers losses due to the quality issues of the goods, Party B shall bear the responsibility for compensation.
2. If it is confirmed by the relevant authorities that damage to the health of Party A’s personnel or third parties has been caused by the quality issues of Party B’s goods, Party B shall bear full responsibility.
3. During the performance of this contract, if Party B commits any act in violation of the provisions of this contract and fails to make corrections as requested by Party A after receiving written notice from Party A, Party A shall have the right to unilaterally terminate this contract and demand that Party B compensate Party A for all losses incurred as a result.
4. The “loss” referred to in this clause includes, but is not limited to, the actual losses suffered by Party A, as well as expenses such as litigation fees, attorney’s fees, and appraisal fees paid by Party A to safeguard its legitimate rights and interests.

• Entry into Force of the Agreement and Other Matters

1. During the term of this contract, should any dispute arise between Party A and Party B, the parties shall endeavor to resolve it through negotiation. If no agreement can be reached through negotiation, either party may file a lawsuit with the People’s Court in the location of Party A.
2. This agreement shall become effective upon being signed by representatives of both parties and affixed with the official seals.
3. This agreement is made in duplicate, with each party holding one copy.

Matters not covered in this agreement shall be resolved through mutual consultation between the parties.

Party A Unit Name: (Seal) Hangzhou Tianyuan Building Co., Ltd. Opening Bank: China Construction Bank Corporation Hangzhou Central Branch Account: 33001616535059127056 Address: No. 2 Qianchao Road, Hangzhou City Authorized Agent: Phone: 0571- -88111111

Party B Unit Name: (Seal)   Opening Bank: Account: Address: Authorized Agent: Phone:

 

 

          Part 5: Sample Formats to Be Submitted

Table of Contents

(1) Business License ………………………………………………… (Page Number)

(2) Power of Attorney ……………………………………………… …………………… (Page number)

(3) Photocopy of the authorizing party’s ID card …………… ………………………………………（page number）

(4) Quotation documents from suppliers in request-for-quote procurement…………………………………………………… (page number)

(5) Other documents or instructions that the supplier deems necessary ………………………………………… (page number)

 

I. Business License

II. Power of Attorney

Hangzhou Tianyuan Building Co., Ltd. ：

We hereby appoint our company.      Mr./Ms. (whose position at our company is: , contact number: mobile: fax: ), acting on behalf of our company with full authority to handle... Your company Office supplies Procurement Project ( Reference No.: TXXJ-001) Regarding all matters related to the request for quotation, should a deal be reached, I shall have full authority to sign the relevant contract on behalf of our company. And is responsible for handling matters such as contract performance.

Hereby notified.

 

  Supplier Name (Official Seal):

Date ：   Year, month, day

3. Photocopy of the authorizing party’s ID card (photocopy stamped with the official seal)

Four, Request for Quotation – Supplier Quotation Documents

Hangzhou Tianyuan Building Co., Ltd. ：

Quotation Summary Table

Project Name	Service period	Bid price
Office Supplies Procurement Project	In response to the requirements of the tender documents.	Renminbi:

 

 

Note: The quotation includes applicable taxes and fees.

Supplier Name (Official Seal):

                     Date: Year Month Day

 

V. Other documents or explanations that the supplier deems necessary

 

Supplier Name (Official Seal):

                     Date: Year Month Day

 

 

Response Document Cover

Original (Copy)

 

Office supplies Procurement Project

 

Number: TYXJ-001

Inquiry

Price

Resonate

should

Text

item

 

Supplier’s Full Name: (with the official seal of the organization)

Year Month Day