Hangzhou Tianyuan Building Co., Ltd. ( Intellectual Building)

Customized products such as chess and tea Procurement Project

 

Request for Quotation Notice

 

 

 

 

Number: TYXJ-002

 

 

 

 

 

 

 

Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building)

2022 November of the year

 

 

 

 

 

Table of Contents

 

 

Part One: Procurement Notes

Part II: Instructions for Preparing and Submitting Procurement Response Documents

Part Three: Procurement Requirements

Part One: Procurement Guidelines

According to the requirements of the procurement management system, the Procurement Department of Hangzhou Tianyuan Building Co., Ltd. will— Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building) – Customized Products Including Chess and Tea Request for quotation for the procurement project. Details are as follows:

1 Procurement Number: TYXJ-002 (Non-government procurement)

2 Procurement Name: Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building) – Customized Products Including Chess and Tea Procurement Project

3 Procurement content: Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building) – Customized Products Including Chess and Tea ， See “Procurement Requirements” for details.

4 Qualification requirements for qualified suppliers:

(1) Registered within the territory of the People’s Republic of China, possessing independent legal personality, and complying with the provisions of Article 22 of the Government Procurement Law of the People’s Republic of China;

(2) The supplier database complies with, acknowledges, and undertakes to fulfill all the requirements set forth in this “Request for Quotation Notice.” The goods and services provided must be lawful within the territory of China.

5 Procurement method: Request for Quotation 。

6 · Obtain the Request for Quotation Notice:

(1) Collection Location: Procurement Department Office, No. 2 Qianchao Road, Shangcheng District, Hangzhou City.

(2) Acquisition method: Obtain on-site Or send by email.

7 Submission of Quotation Response Documents:

(1) Deadline November 13, 2022, 3:00 PM

(2) Cut-off point: Procurement Department Office, No. 2 Qianchao Road, Shangcheng District, Hangzhou City.

8 Procurement deposit: None

9 Other matters:

(1) Period for obtaining the inquiry documents: November 8, 2022, to November 12, 2022;

10 Contact information

(1) Procurement Entity Information

Name: Hangzhou Tianyuan Building Co., Ltd.

Location: Procurement Department Office, No. 2 Qianchao Road, Shangcheng District, Hangzhou City

Project Contact (for inquiries): Chen Huifang

Project contact number (for inquiries): 0571-88111111-2510

 

Part II: Instructions for Preparing and Submitting Procurement Response Documents

(1) Supplier Notice

1、 Suppliers, please carefully complete the “Request for Quotation and Procurement Quotation Document.” All prices are final quotations in RMB and include taxes and fees such as...

2、 Implementation location: See “Part Three: Procurement Requirements” for details.

3、 Implementation time: The purchaser will determine the specific timing based on work requirements, as stipulated in the contract.

4、 Procurement requirements:

(1) Once a supplier participates in this procurement activity, it shall be deemed to have accepted all the terms and conditions of this “Request for Quotation Notice.” Any objections, if any, must have been raised before the deadline for submitting quotation responses.

(2) Submit a request for quotation Number of response documents: One original and two copies.

(2) Review

1. Quotation Inquiry Team: The quotation inquiry team shall consist of an odd number of five or more members, including representatives from the Procurement Department, heads of relevant departments, the Finance Department, the Office, and the Property Management Center. The team will be supervised by the hotel’s Discipline Inspection and Audit Department.

2、 Supplier Response Document Review:

(1) The inquiry team implements a “post-qualification review” system for suppliers, conducting reviews and verifications of supplier qualifications.

(2) When reviewing the validity, completeness, and responsiveness of response documents, the inquiry team may request suppliers to provide necessary clarifications, explanations, or corrections regarding any ambiguities in the response documents, inconsistencies in the wording of similar issues, or obvious errors in text or calculations. Such clarifications, explanations, or corrections provided by the supplier shall not exceed the scope of the response documents nor alter the substantive content of the response documents.

The inquiry group requires that any clarifications, explanations, or corrections to the response documents submitted by suppliers must be made in writing. Such clarifications, explanations, or corrections submitted by suppliers shall be signed by the legal representative or their authorized representative, or bear the official seal of the supplier. If the supplier is an individual, the clarification, explanation, or correction must be signed by the individual himself/herself and accompanied by proof of identity.

3 Transaction Principles: The inquiry group will select suppliers whose quality and service both meet the substantive responsiveness requirements of the procurement documents. In the business competition, candidates will be advanced in order of their comprehensive scores from highest to lowest. Recommend the candidate with the highest comprehensive score as the successful supplier and prepare a review report. If two or more suppliers have identical quotes, the procurement inquiry team will collectively discuss and determine the successful supplier.

(3) Termination of Inquiry

The inquiry procurement activity shall be terminated if any of the following circumstances occurs:

1 1. The circumstances have changed, and the applicable conditions for the inquiry-based procurement method no longer meet the requirements;

2 — Any illegal or non-compliant behavior that affects the fairness of procurement;

3 1. In the procurement process, there are fewer than three suppliers that meet the competitive requirements or whose quotations do not exceed the procurement budget;

4 The procurement task was canceled due to a major unforeseen circumstance during the procurement process.

(4) Contracts and Performance of Obligations

1 The purchaser and the successful supplier shall, within 10 days from the date of issuance of the notice of award, sign a procurement framework contract in accordance with the standard contract text and the request for quotation. ；

2、 The procuring entity shall not impose any requirements beyond those specified in the procurement documents as conditions for signing the contract, nor shall it enter into any agreement with the successful supplier that deviates from the substantive content—such as the technical and service requirements—determined in the request for quotation. 。

3、 Except in cases of force majeure and other similar circumstances, if the purchaser alters the transaction results after issuing the notice of award, or if the successful supplier refuses to sign the procurement contract, the purchaser shall bear the corresponding legal responsibilities.

4 If the successful supplier refuses to sign the procurement framework contract, the procuring entity may designate the next-ranked candidate supplier as the successful supplier and enter into a procurement contract, or it may re-launch the procurement process. The successful supplier that refuses to sign the procurement contract shall not be permitted to participate in any subsequent procurement activities for this project.

5 The procurement contract takes effect upon signing.

6 The purchaser shall organize acceptance of the supplier’s performance in accordance with the technical, service, and other requirements stipulated in the procurement contract and issue an acceptance certificate.

7 After acceptance is completed, the purchaser shall promptly pay the supplier the contract amount as agreed in the contract.

(5) Composition of the response document

1 Business license;

2 Authorization letter;

3 · A copy of the authorized representative’s ID card (the copy must be stamped with the official seal)

4 “Request for Quotation—Supplier Quotation Documents”;

5 · Detailed description of the plan (if any);

(6) Questions and Complaints

(1) If a supplier believes that the request for quotation notice, the procurement process, or the outcome of the transaction has harmed its rights and interests, it may, within seven working days from the date it became aware or should have become aware of such harm, submit a written objection to the procuring entity or the procurement agency.

The deadline for raising objections to the request for quotation notice shall be calculated from the date on which the supplier obtains the procurement documents, and such objections must be submitted before the deadline for submitting procurement responses.

The period for raising objections to the procurement results shall be calculated from the date of announcement of the successful bid results.

(2) If the supplier is dissatisfied with the response to its query provided by the procuring entity or the procurement agency, or if the procuring entity or the procurement agency fails to respond within the prescribed time limit, the supplier may, within fifteen working days after the expiration of the response period, submit a complaint to: Supervision of the purchaser's location Departmental complaint.

Part Three: Procurement Requirements for Technologies and Services

I. State according to actual needs

Number	Inventory Name	Unit	Quantity	Unit price (yuan)	Required parameters
1	Little Chess Tea	set	1		Tea leaves: approx. 8 Ker / A grain Total 32 A grain Packaging box: African rosewood + Paper box gift box
2	Large food box	one	1		Packaging box: African rosewood + Paper box gift box
3	Small snack box	set	1		Tea leaves: approx. 250 Ker / set Packaging box: African rosewood + Paper box gift box
4	Chess Tea Cake	one	1		Tea leaves: approx. 50 Ker / A grain Packaging box: African rosewood + Paper box gift box
5	Go set	set	1		Piece material: Crystal Yunzi Packaging box: African rosewood + Paper box gift box
Total		Uppercase: RMB Lowercase: ￥                    (Yuan)

 

II. Project Acceptance Requirements

The purchaser shall carry out acceptance inspection in accordance with the procurement documents and the contract.

III. Service Standards

The national standards, industry standards, local standards, or other standards and specifications that this project must comply with.

Part Four: Main Provisions of the Contract

(Subject to the final contract)

Purchase and Sales Contract

 

 

 

 

           Project Name: Tianyuan Building Customized products such as chess and tea Procurement Project

           Product Name: Customized products such as chess and tea

           Contract Number:

 

 

 

 

 

            Party A: Hangzhou Tianyuan Building Co., Ltd.    　                               

            Party B:   　                                  

            Place of signing: Hangzhou

            Signature date: 2022

 

 

Hangzhou Tianyuan Building Co., Ltd. (Intelligence Building) To the required   Custom Product Procurement Project for Chess and Tea, etc.   Proceed with tender procurement. As determined by the tendering party, the successful bidder is: Hangzhou Tianyuan Building Co., Ltd. (Intellectual Property Building) – Procurement Project for Customized Products such as Chess and Tea The successful bidder. Both parties agree to sign this contract in accordance with the following terms and conditions.

    1 Contract documents

    The following documents constitute part of this contract:

Tender documents, bid documents, inquiry records, notice of award, procurement contract, supplementary terms or explanations to the contract (explained in reverse chronological order).

    2 Contract Scope and Conditions

    All costs associated with product supply, tax payment, transportation, loading and unloading, and delivery to the user unit—up to meeting the usage requirements and quality standards, as well as the warranty-period services—are included in the total price.

    The scope and conditions of this contract shall be consistent with the contents of the contract documents specified above.

 

3. Subject and quantity of the contract

Number	Inventory Name	Unit	Quantity	Unit price (yuan)	Required parameters
1	Little Chess Tea	set	1		Tea leaves: approx. 8 Ker / A grain Total 32 A grain Packaging box: African rosewood + Paper box gift box
2	Large food box	one	1		Packaging box: African rosewood + Paper box gift box
3	Small snack box	set	1		Tea leaves: approx. 250 Ker / set Packaging box: African rosewood + Paper box gift box
4	Chess Tea Cake	one	1		Tea leaves: approx. 50 Ker / A grain Packaging box: African rosewood + Paper box gift box
5	Go set	set	1		Piece material: Crystal Yunzi Packaging box: African rosewood + Paper box gift box
Total		Uppercase: RMB Lowercase: ￥                    (Yuan)

 

Note: The price includes a special value-added tax (VAT) invoice at a rate of %. (In the event of any adjustments to the special VAT invoice tax rate by the state, the new state regulations shall prevail.)

4 Total contract price

    The contract price is (in words): Exactly one yuan (Yuan)     .00 ).

5 Payment methods:

The payment method under this contract shall be governed by the relevant provisions of the contract signed by both parties.

6 The entry into force of the contract

    This contract shall become effective upon being signed by the legal representatives of both parties or their authorized representatives and affixed with the official seals of both parties.

 

 

 

Party A Unit Name: (Seal) Hangzhou Tianyuan Building Co., Ltd. Opening Bank: China Construction Bank Corporation Hangzhou Central Branch Account: 33001616535059127056 Address: No. 2 Qianchao Road, Hangzhou City Authorized Agent: Phone: 0571- -88111111

Party B Unit Name: (Seal)   Opening Bank: Account: Address: Authorized Agent: Phone:

 

 

 

 

 

 

Customer: Hangzhou Tianyuan Building Co., Ltd.                   Hereinafter referred to as Party A.

Supplier:                                       Hereinafter referred to as Party B.

In accordance with the relevant laws and regulations, including the Civil Code of the People's Republic of China, this contract is entered into by mutual agreement and shall be jointly observed and honored.

I. Product name, specifications, quantity, amount, and delivery date (see quotation list for details)

Note: The above prices include the cost of goods, transportation insurance fees, loading and unloading charges, inspection and verification fees, taxes, and all other expenses that have been or may be incurred.

2. Quality Requirements, Technical Standards, and Conditions and Timeframe for Party B’s Liability for Quality: The samples confirmed by Party A shall prevail, and relevant industry standards shall be referenced (in the absence of national or industry standards, enterprise standards shall apply). If the products provided by Party B are inconsistent with the samples, Party B shall, free of charge, arrange for returns or exchanges for Party A and bear all costs incurred thereby. Furthermore, Party B shall compensate Party A for any losses caused thereby. Any civil, administrative, or criminal liabilities and disputes arising from the failure of the products supplied by Party B to meet quality standards or from infringement upon the legitimate rights and interests of any third party (including but not limited to patent rights, trademark rights, and ownership rights) shall be borne by Party B. , And compensate Party A for all losses incurred as a result.

• Delivery method:

3.1 Both parties confirm that Party B is responsible for delivery, and Party A’s receiving address is: Qianchao Road, Jianggan District, Hangzhou City 2-6 No. (Intersection of Qianchao Road and Zhijiang Road) - Qingchun East Road) Tianyuan Building) Party B shall notify Party A one business day prior to the date of delivery of the goods.

3.2 Party B shall take necessary protective measures for the products prior to transportation and shall be responsible for the entire delivery process. If the products are lost or damaged due to Party B’s inadequate protection, Party B shall bear the responsibility for returns, exchanges, or re-delivery. All costs incurred in this shipment shall be borne by Party B itself.

3.3 Party B shall, from the date of receipt of the prepayment, [ 3 The goods shall be delivered to the location designated by Party A within the same day. Upon receipt of the goods, if Party A finds that the product model, quantity, or quality delivered by Party B does not conform to the requirements stipulated in this contract, Party A may request Party B to take reasonable measures (including but not limited to re-delivery, replacement, or return of goods), and Party B shall bear all costs incurred as a result. If such non-conformity causes any loss to Party A, Party B shall provide full compensation for such loss.

3.4 The acceptance by Party A does not relieve Party B of its warranty obligations regarding the quality of the goods. If the products are found to have quality issues, Party A shall have the right to request Party B to replace them or accept their return free of charge, and all costs incurred thereby shall be borne solely by Party B.

• Payment method:

Both parties on 10th to 15th of the month following delivery Verify last month's payment for goods. Party B shall provide Party A with a reconciliation statement and supporting documentation (including, but not limited to, shipping documents and inbound delivery notes) for Party A’s confirmation no later than the 5th day of the month following the month of delivery. Party A After confirming there are no objections, Party B shall provide Party A with a value-added tax [special] invoice (tax rate: [ ]%). Party A will retain Party B’s payment for goods from the past three months. (Hereinafter referred to as Retained payment ) Example: Payment for goods purchased in January was made in April of the same year. Once the retention period is met, Party A, based on the invoice provided by Party B and the documents confirmed by both parties, shall... Transfer or online banking paid to Party B in the manner specified. Party B confirms that, during the retention period of the payment for goods, if Party B violates any provision of this contract, Party A shall have the right to directly deduct the relevant expenses from the retained payment. Any shortfall in the retained payment after deduction shall be supplemented by Party B.

• Breach of Contract Liability

After this contract is signed and becomes effective, Party B shall perform all the terms and conditions stipulated herein and shall not unilaterally alter or terminate the contract. If Party B fails to perform or fails to perform in a timely manner any of the terms of this contract, after receiving written notice from Party A, [ 5 If Party A fails to perform or fully perform its obligations within the day, Party A shall have the right to terminate this agreement and demand that Party B fully refund all payments already made, as well as compensate Party A for all losses incurred as a result (including, but not limited to, actual losses, litigation costs, attorney fees, and other related expenses).

• Contract dispute resolution method:

Any disputes arising during the performance of this contract shall be resolved through negotiation between the parties. If no agreement can be reached through negotiation, the following option shall apply:   2 This method of processing (if no choice is made, it will be considered as a selection). 1 )

1. Submit to arbitration by the Hangzhou Arbitration Commission; 2 File a lawsuit with the People’s Court in the jurisdiction where Party A is located, in accordance with the law.

7: Term of the Contract

The contract term shall be from [year] [month] [day] to [year] [month] [day]. If both parties reach an intention to continue their cooperation for the next year before the expiration of the current cooperation term, they may sign a new contract upon mutual agreement through negotiation. 。

8. This contract shall become effective upon signature and official seal by representatives of both parties. The contract is executed in duplicate, with each party holding one copy; each copy shall have the same legal effect.

 

Party A Unit Name: (Seal) Hangzhou Tianyuan Building Co., Ltd. Opening Bank: China Construction Bank Corporation Hangzhou Central Branch Account: 33001616535059127056 Address: No. 2 Qianchao Road, Hangzhou City Authorized Agent: Phone: 0571- -88111111

Party B Unit Name: (Seal)   Opening Bank: Account: Address: Authorized Agent: Phone:

 

 

 

          Part 5: Sample Formats to Be Submitted

Table of Contents

(1) Business License ………………………………………………… (Page Number)

(2) Power of Attorney ……………………………………………… …………………… (Page number)

(3) Photocopy of the authorizing party’s ID card …………… ………………………………………（page number）

(4) Quotation documents from suppliers in request-for-quote procurement…………………………………………………… (page number)

(5) Other documents or instructions that the supplier deems necessary ………………………………………… (page number)

 

 

I. Business License

II. Power of Attorney

Hangzhou Tianyuan Building Co., Ltd. ：

We hereby appoint Mr./Ms. [Name] of our company (whose position in our company is: [Position], contact number: mobile: fax:), to act on behalf of our company and handle all matters in full authority. Your company’s custom chess and tea products Procurement Project ( Reference No.: TXXJ-002) Regarding all matters related to the inquiry, should a deal be reached, I shall have full authority to sign the relevant contract on behalf of our company. And is responsible for handling matters such as contract performance.

Hereby notified.

 

  Supplier Name (Official Seal):

Date ：   Year, month, day

 

 

 

3. Photocopy of the authorizing party’s ID card (photocopy stamped with the official seal)

 

 

 

Four, Request for Quotation – Supplier Quotation Documents

Hangzhou Tianyuan Building Co., Ltd. ：

Quotation Summary Table

Project Name	Service period	Bid price
Procurement Project for Customized Products Such as Chess and Tea	In response to the requirements of the tender documents.	Renminbi:

 

 

Note: The quotation includes applicable taxes and fees.

Supplier Name (Official Seal):

                     Date: Year Month Day

 

 

V. Other documents or explanations that the supplier deems necessary

 

 

Supplier Name (Official Seal):

                     Date: Year Month Day

 

 

 

 

Response Document Cover

Original (Copy)

 

Customized products such as chess and tea Procurement Project

 

Number: TYXJ-002

Inquiry

Price

Resonate

should

Text

item

 

Supplier’s Full Name: (with the official seal of the organization)

Year Month Day